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The post holder will deal with highly sensitive and confidential patient and service information ensuring that such information is held securely. All work will be carried out in accordance with Trust policies and with reference to the NHS Cervical Screening Programme recommendations and guidelines.

Duties will include data preparation and collation from across the Trust. The post holder will assist the HBPC in the preparation of annual and quarterly reports and the Cancer and Correlation audits. The post holder will be expected to organise and minute meetings within the Trust and across external organisations.

To anticipate and manage, within the agreed time framework, the collation and presentation of data as required for annual and quarterly reports to the Screening Commissioner, the London Regional Quality Assurance Reference Centre and the Department of Health. 3. To record and organise the results of Cancer Audit and Histological/Cytological Correlation.

To arrange and minute intradepartmental meetings including Cervical Screening Services Management Team and Clinical Multidisciplinary Team meetings. This may involve using judgement to reschedule meetings when conflicting priorities arise.

To participate, when required, in data input in the Cytology Office including entering and checking patient demographics and researching and printing patients’ screening histories as determined by the available clinical data on specimen request forms.

Effective use and knowledge of Trust computerised administration systems (Camis, Documentum, Colposcopy Database) using VDU on a continuous basis.

Advanced keyboard skills with ability to concentrate for prolonged periods.

Working knowledge and experience of data entry & administrative procedures and systems both routine and non-routine able to answer queries utilise skills in problem solving, chasing and progressing queries acquired through prior experience.

Collection and maintenance of sensitive patient data, scanning and photocopying, filing, word processing, in a timely manager ensuring deadlines are met through the ability to prioritise.

Manage all communication effectively (electronic, paper and telephone) in a confidential manner documenting as appropriate and disseminating information received to their intended recipients in an expeditious manner.

Work without direct supervision in a conscientious, professional and diligent manner.

Maintain up to date filing accessing medical records as requested by the role.

Adhere to Trust policies appropriate to role.

Participate in the Trust appraisal.

Taking minutes for meetings as required

Work in a cost effective manner ensuring lighting, computers, monitors are switched off when not in use, report faults promptly and ensure confidential waste is disposed of in the appropriate containers.

Ensure compliance with mandatory training.

Undertake any other relevant duties requested by the Administration team on Grafton ward in keeping with the scope of the grading of this role.

OTHER INFORMATION

The post holder may be required to carry out other relevant duties as required.

The post holder will adhere to the duties specified under the Staff Responsibilities of the NHS Constitution in their day to day work and behaviours.

The post holder will be expected to aspire to the Values of the Trust in their day to day work and behaviours in order to support the Trust in achieving its Vision.

The post holder will adhere to, at all times, any relevant Professional or NHS Code of Conducts, legislation and Assurance Frameworks.

The post holder will make themselves familiar with, and adhere to, at all times, the policies and procedures of the Trust, and their area of work.

The post holder will be expected to work to any personal, Corporate, Divisional, Directorate and Departmental objectives and standards in order to provide an acceptable level of service.

The post holder will be expected to undertake training, including mandatory and role specific training, relevant to their role and ensure it is renewed as required.

The post holder will be expected to have an enhanced DBS check

This job description reflects the present requirements of the post and it does not form part of the contract of employment.  If the duties of the post change and develop the job description will be reviewed and will be subject to amendment, in consultation with the postholder.  It is the Trust’s aim to reach agreement on reasonable changes, but if agreement is not possible the Trust reserves the right to effect changes to the post holder’s job description after consultation with them.  Appropriate notice of such changes will be given.