Job summary
- Main area
- Obstetrics, Gynaecology and Neonatology (OGN)
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 190-7413-DIR
- Employer
- Sheffield Teaching Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Jessop Wing
- Town
- Sheffield
- Salary
- £25,147 - £27,596 pa pro rata for part time staff
- Salary period
- Yearly
- Closing
- 01/05/2024 23:59
- Interview date
- 09/05/2024
Employer heading
Medical Secretary
NHS AfC: Band 4
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team.
The successful candidate will have a methodical approach to work, be extremely well organised and have a flexible attitude incorporating the Trust PROUD values.
With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in administration and the NHS.
Previous secretarial experience would be advantageous. Effective computer skills are essential and experience of using a hospital computer system would also be desirable.
Main duties of the job
Working as a key member of the obstetrics and gynaecology administration team to support the provision of an efficient, high quality and comprehensive secretarial and administrative service to a team of consultants to aid their direct clinical care and their wider non-clinical duties.
Working for our organisation
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
To work as part of the OGN team to support the provision of an efficient, high quality and comprehensive secretarial and administrative service in line with both national and local standards. The post holder will ensure workload is managed in a timely and accurate manner, with meticulous attention to detail with escalation of any capacity or target issues.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Qualifications
Essential criteria
- 5 or more GCSE’s including Maths and English) at grade C/4 or above (or equivalent demonstrable experience)
- OCR/RSA Stage III typewriting/word processing qualification or equivalent demonstrable experience
Desirable criteria
- Medical word processing qualification
- ECDL qualification
- NVQ II Administration
- NVQ II Information Technology
Experience
Essential criteria
- Relevant secretarial experience
- Relevant experience of audio typing
- Experience of providing phone based customer service to the public
- Experience of using administrative systems
- Excellent computer skills including standard office packages and e-mail
- Experience of working effectively with colleagues from a range of disciplines and levels of seniority
- Experience of exercising initiative and demonstrating innovative approaches within overall delegated responsibility and parameters
- Determination and resilience in meeting objectives and deadlines.
- Experience of maintaining a fast pace of work
- Experience or demonstrable knowledge of line management
Desirable criteria
- Experience Electronic Patient Record System (e.g. Lorenzo)
- Typing and circulating minutes
- Knowledge of medical terminology
- Experience of database and spreadsheet management
- Diary management (electronic and paper versions)
Futher Training
Essential criteria
- A willingness to undertake training as required to deliver the duties of the post
Desirable criteria
- Proof of continuous self-development
Special Skills
Essential criteria
- Excellent communication skills both written and verbal
- Excellent organisational skills with a methodical and flexible approach
- Ability to work as part of a multi-disciplinary team
- Proactive and self-motivated attitude
- Evidence of ability to prioritise own and others workloads
- Excellent attention to detail
- Ability to work under limited supervision
- Flexible to meet the needs of the service
- Clear understanding of patient confidentiality
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Jody White
- Job title
- Service Co-ordinator
- Email address
- [email protected]
- Telephone number
- 0114 22 68167
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