Crynodeb o'r swydd
Teitl cyflogwr
Team Administration Co-ordinator
NHS AfC: Band 4
Welcome from our Chief Executive
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.
If you like the sound of that, then come and join our team.
Trosolwg o'r swydd
Are you looking for an exciting long term career which can be challenging but is rewarding in the NHS? If so, we would like to hear from you.
The West Sussex Neurodevelopmental Team are looking for a committed individual to provide secretarial and administrative support to our busy and friendly team. The successful candidate must be computer literate, have an excellent eye for detail, proven organisation skills and be committed to consistently delivering a quality service.
To fill the role of Team Administration Co-ordinator role you will have good communication skills and be passionate about ensuring people who use our service receives high quality and safe care.
This role will require a flexible approach to work, with an ability to prioritise and manage workloads. Individuals will be able to work as part of a team and also under their own initiative.
In return, we can offer you support and supervision in this very exciting, rewarding role.
Prif ddyletswyddau'r swydd
- To provide comprehensive secretarial and administrative support to the Clinical Service Manager and wider team.
- Administration of meetings to include agenda preparation and taking and producing minutes.
- To be responsible for maintaining sickness and absence records for all staff and related employee information.
- Use the Trust Shared Business System (Oracle) to raise requisitions, authorise orders and receipt invoices where necessary.
- To maintain an overview of the administration function and workflow within the team.
- To consistently deliver service user focussed service, which promotes good customer care and effective working relationships.
Please see associated Job Description and Person Specification for more details on the main responsibilities.
Gweithio i'n sefydliad
To help our staff thrive in their roles we offer regular, good quality supervision, appraisals, in-depth training and development opportunities.
Within our organisation we have a strong focus on employee wellbeing and have an employee assistance programme which can be accessed by
all staff.
Staff have access to a range of different discount schemes offering discounts on a range of things from meals out to gym membership.
Flexible Working: We encourage flexible working. We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, home-working, part time hours, flexible start/finish times or anything else. If it works for you and works for the role, we'll do our best to make it happen.
Swydd ddisgrifiad a phrif gyfrifoldebau manwl
- To provide comprehensive secretarial and administrative support to clinical staff including the clinical service manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.
- To be responsible for maintaining sickness and absence records for all staff and related employee information.
- To act as central secretarial and administrative contact point for the team.
- To supervise administration staff including, where appropriate, allocating workload and reviewing performance.
- To maintain an overview of the administration function and workflow within the team.
- To attend meetings, prepare agendas. take minutes, and distribute in a timely fashion.
- To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
- To provide a comprehensive and professional secretarial and administration service to the team.
Manyleb y person
Qualifications
Meini prawf hanfodol
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Meini prawf hanfodol
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Gofynion ymgeisio
Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.
Dogfennau i'w lawrlwytho
Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol
- Enw
- Kathryn Luckhurst
- Teitl y swydd
- Team Administration Co-ordinator
- Cyfeiriad ebost
- [email protected]
- Rhif ffôn
- 0300 304 0229
Rhestr swyddi gyda Sussex Partnership NHS FoundationTrust yn Gwasanaethau gwyddor iechyd neu bob sector