Job overview

An exciting opportunity has arisen to join the administrative team supporting the Older People’s Inpatient Services and wider teams at The Mount as a Team Secretary and Cashier. The postholder will be responsible for the provision of cashiering services to staff and service users, including managing petty cash transactions and facilitating patient deposits and withdrawals of funds. They will provide secretarial support to the Older People’s inpatient wards, such as transcribing letters and reports and minuting meetings, so previous secretarial experience is essential. They will also provide general administrative support as required, including support for wider teams, under the direction of their line manager.  

Main duties of the job

The main duties of the role include, but are not limited to:

Providing secretarial and administrative support to the identified multi-disciplinary teams. This will include (not exhaustive): word processing, audio typing, typing of correspondence and management reports etc.

Regularly handling or processing of cash, cheques or patient valuables, in line with Trust Policy. 

Arranging, attending and minuting local meetings, following up actions where appropriate.

Dealing with telephone and personal enquiries from members of the public, GPs and other healthcare professionals, taking messages and providing non-clinical information and advice to patients and relatives within the boundaries of the role.

Supporting clinical and medical staff with diary management.

Maintaining adequate supplies of stock items where appropriate.

Completing general office duties including processing incoming post, printing, photocopying etc.

Dealing appropriately with highly confidential and sensitive material on a regular basis in accordance with the Trust’s Information Governance Policy.

Providing cover for colleagues as required and to ensure the continued smooth running of the service.

Working effectively with members of the wider administration team including Ward Administrators and Receptionists.

Working for our organisation

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. 

Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.