Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES

• Liaise closely with named Consultant Radiologists, acting on matters that can be dealt with without further reference.

• Organize and schedule meetings using Outlook/ Microsoft Teams to fit with other standing diary commitments, maintaining an up-to-date diary.

• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.

• Type dictated letters and send appropriately as per the consultant radiologist requests.
  
  
• Organise and prepare for the consultant radiologists’ appraisals using the Equiniti system.
  
  
• Responsible for organising and preparing in-house radiology meetings e.g. Quality Improvement meetings, Interesting cases and lectures presented by the radiologists.

• Responsible for organising and arranging lectures, meetings and conferences, such as NW Onco-radiological meetings.

• Responsible for arranging National and International travel arrangements/accommodation for own Consultants and visiting delegates.

• Support and assist Consultant Radiologist in undertaking research projects, initialising searches, gather and collate information, typing manuscript and proof-reading draft to final of publication, i.e. books, journals and manuals.

• Preparing presentations, using PowerPoint, for lectures, meetings and conferences.

• Answer telephone and face-to-face enquiries from the Royal College of Radiologists, Medical Staff and other Secretaries from both within and without the Hospital, patients and their relatives and company representatives.

• Minuting of meetings, such as Departmental sub-group meetings, quarterly Departmental meeting, NW Regional meeting, protocol, audit and research meetings, producing and disseminating minutes.

• When required, responsible for the accurate input and audio-transcription of lengthy and technically complicated radiological dictation onto the Radiology Management System, and ensure the timely dissemination of reports in order for the referring clinician to treat the patient.

• Liaise with other Trust departmental staff as necessary to implement necessary actions to eliminate delays in issuing of radiology reports within the CRIS system.

• Provide information required to support the investigation of litigation cases.
   
• Assisting Radiological Clinical Tutor to the Department coordinating Radiology Specialist Trainee placements, appraisals and assessments through correspondence and confidential filing of documentation, assessment and appraisal forms.

• Responsible jointly with the named Consultant Radiologist for the organising and production of the monthly Radiologist’s rota, ensuring all radiology sessions are covered.  Also organise Consultant on-call, multi-disciplinary team rotas and rotas at other centres, e.g. - Wilmslow Hospital, updating these on the intranet when necessary.

• Use of Careflow, Clinical Web Portal (CWP) and Computed Radiology Information System (CRIS) patient administration systems, ensuring accurate input of patient details, including routine use of case note tracking system.

• Liaising with Consultant Radiologists and Nuclear Medicine Team for relevant signatures on correspondence and application forms for licensing of radioactive substances and products (ARSAC).

• Responsible for verifying leave absences, documenting this electronically and recording sickness and study leave for Consultants and Specialist Trainee Radiologists.

• Contribute towards the induction and training of new staff within the department as and when required.

• Undertake and participate in audits within area of work, identifying areas for improvement and presenting conclusions and recommendations at meetings.

• Work with Consultants, Managers and Administrative Staff to review working practices, identify new and improved ways of working, problem solving and contribute to decision making.   Also work with the Secretarial and Clerical Team Leader, to improve the quality and range of services.

• Provide support to other Departmental staff, e.g. Clinical Director, Radiology Manager and Principal Radiographer, Audit Co-ordinator, Clinical Specialists and Society of Radiographers Representative.

• Coordinate and record clinical trial information needed by Consultant and arrange scans for clinical trial patients performed at other centres.

• Ordering and stocking of departmental stationary.

• Responsible for reporting issues to Estates.