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DUTIES AND RESPONSIBILITIES

This job description is intended as a guide to the general scope of the role and is not intended to be definitive or restrictive.

1. Communication and relationship skills

Provide clear highly technical and complex information and documentation for areas of responsibility to consultants, engineers, specialists, non-specialists, heads of departments and business managers

Receive and be able to interpret complex information and documentation from consultants, engineers, heads of departments and business managers

Develop and maintain relationships, effective networks and proactive communication mechanisms with staff in order to convince senior managers of need to change and work within new policies.

Communicating with various departmental, staff, managers and directors as well as external contractors and consultants to advise of; expected completion time, advising of delays, arranging access for work and providing technical/ financial/ advice/ support in areas of expertise in respect of routine day to day issues.

To provide high level technical advice and liaise with Estates Managers, Ward Managers/Sisters Departmental Heads, Risk Management, users and clients at all levels using tact and diplomacy to ensure the message is understood. To liaise with Statutory Regulators, Consultants, Fire Brigade, Contractors and Company representatives external to the Organisation.

2.     Knowledge, Training & Experience

Highly developed specialist for areas of responsibility with theoretical knowledge regarding the Engineering and Electrical Infrastructure.

Professional knowledge acquired through degree and specialist courses and experience to a master’s level or equivalent.

To function as expert in respective fields to make judgements when necessary, that may conflict and or contradict external expert opinion, whilst at all times protecting the interest of the Trust and its infrastructures.

Acting as competent / authorised or test person within areas of specialised knowledge maintaining this knowledge through regular refresher training. Also using appropriate specialist test and calibration equipment as is necessary to obtain results and achieve required performances from these services.

To comply with Statutory Health and Safety Regulations and other relevant requirements for a safe working environment, and to conduct Health and Safety Risk Assessments as and when required,

Interprets, assesses and implements the outcomes of complex technical reports from external specialists where a number of potential options are available.

3.     Analytical & Judgmental Skills

Review, interpret and appreciate complex data and situations. Data will include comparisons particularly regarding energy and take into account HTM's, guidance, corporate citizenship requirements and legislation. Benchmarking to be used as ultimate indicator of improvements.

Make judgments involving a range of complex facts or situations, which require analysis, interpretation, or comparison of a range of options.

Carry out complex analyses and investigations to resolve issues. Reviews will include data and judgements regarding:

·       conflicting demands of users;

·       legislation, H&S, etc.;

·       systems failure;

·       complex fault finding;

·       financial effectiveness and efficiency of energy requirements regarding energy targets;

·       analysis i.e. continually review databases to ensure satisfactory information;

·       assisting Head of Hard services in the monitoring & control of the Trust Energy budget;

·       scrutinising, check and approving orders and invoices in line with Trust policy.

Produce annual report covering electrical infrastructure and energy.

Producing reports for backlog maintenance, site infrastructure upgrades to take into account long term growth and progressive plant degradation from which recommendations are formulated.

To establish and maintain quality systems to ensure work is conducted efficiently and effectively to current standards and codes of practice and compliance.

To undertake additional training, as may be necessary from time to time, in order to keep pace with technological advances and changes in legislation and codes of practice.

4. Planning & Organisational Skills

Plan and organise complex activities where formulation and adjustments are required to action plans for areas of responsibility, including update of databases. This will include incorporating managing specialist contractors for work activity specific software requirements

Arrange and manage service interruptions in conjunction with other staff within the Trust to ensure all contingencies have been identified and covered, supported by risk assessments, method statements and the permit to work systems

Manage in house electrical infrastructure projects organising resources, labour, transport and materials effectively and efficiently.

Ensure all statutory and N.H.S. codes of practice and appropriate Permit to Work systems are complied with by all staff, both directly employed and contractors, and appropriate information and records are in place for areas of responsibility

Manage technicians or other staff working when activities required and guide in areas of responsibility

Specialist training programmes will be required for specific staff. Ensure that all operational and maintenance staff have received appropriate theoretical and practical training for the functions they undertake

Manage the document filing systems in line with the Trust policy and follow operational procedures related to the storage and retention of records. Evidence files for each subject area will be mandatory and require continual update

Estates Return Information Collection (ERIC) data returns are required on an annual basis, however monthly records for trend analysis against target setting will be required.

Meet deadlines, to enable data to be available for evaluation and interpretation.

Contribute to planning arrangements for all capital activity and update drawing requirements as and when required for areas of responsibility.

Plan any maintenance requirements regarding electrical infrastructure; ensure maintenance related activity is taking place with documented evidence.

To assist the Senior Estates Manager in providing effective site leadership for Estates & Facilities services staff in Back Log Capital Projects and Maintenance Services, supported by performance management arrangements and encourage team working.

To manage and control the Engineering and Building Estates teams also external contractors employed by the Organisation [Technicians. Craftsmen, Maintenance Assistants and Contract Labour] Specialist knowledge across a wide range of disciplines will be required.

To manage the routine day to day requests for Engineering and Building assistance and analysing and implementing effective solutions.

Planning and implementing planned preventative maintenance programmes for all areas of the hospital including patient sensitive areas.

To ensure a fast and effective response to breakdowns in accordance with key performance indicators (KPI's) are achieved.

5. Physical Skills

The following advanced physical skills detail the main day to day requirements:

·       ensure accuracy and maintenance of software databases are updated

·       manipulation of databases

·       ensure Hospital layout and Emergency Manual drawings are up to date and accurate

·       ensure drawings and computer-based records are reviewed and up to date

·       Implement and maintain data-based record systems related to the responsibilities

Possess excellent keyboard skills and manual dexterity associated with Microsoft Office Suite (particularly excel), related software and Eclipse (for associated PPM activity. The responsibilities will include:

·       Creating spreadsheets to make calculations and present reports

·       Using Graphical representation to predict trends

·       Using power point to prepare presentations

·       Word Processing

Inputting exact and sensitive data will include, checking and reconciling information, making calculations on several areas at a time

6.     Responsibility for Patient/Client Care

Liaise and communication with Departmental Heads, Ward Managers and others on all aspects of electrical infrastructure

7.     Responsibility for Policy/Service Development

Review and implement policies for all areas of responsibility in conjunction with respective mangers; proposing policy or service changes as and when required i.e., following legislation and/or Trust objectives changing. Considering the impact on all related areas of the department, division, Trust and NHS

Interpret and apply legislation and other guidance. Ensure all statutory compliance requirements are detailed and duly controls in place.

Implement and monitor action plans to ensure compliance with new revised legislation and reduction of risks.

Comply with controls to ensure systems and standards set for the Trust are in line with legislation, NHS Standards and the Quality of work accepted by the Trust. Further ensure that controls result in desired and targeted performance being achieved.

Contribute to strategies in order to ensure integration with new developments

Contribute to quality initiatives through the provision of data and information.

Responsible for policy and procedure implementation within service area and undertake technical and condition surveys within the Trust sites / construction areas, taking forward any service development / policy reviews to ensure compliance,

Develop and improve Trust policies and procedures in line with delegated specialist discipline & services.

PLEASE REFER TO THE JOB DESCRIPTION FOR A FULL LIST OF DUTES.