Swydd wag: PA to the Associate Director of Operations, Milton Keynes University Hospital NHS Foundation Trust, Milton Keynes

Crynodeb o'r swydd

Prif leoliad: General Medicine
Gradd: Band 4
Contract: Parhaol
Oriau: Rhan-amser - 25.5 awr yr wythnos
Cyfeirnod y swydd: 430-MED26-525A

Cyflogwr: Milton Keynes University Hospital NHS Foundation Trust
Math o gyflogwr: NHS
Gwefan: Medicine Business Manager (Dept)
Tref: Milton Keynes
Cyflog: £27,485 - £30,162 Per annum pro rata
Cyfnod cyflog: Yn flynyddol
Yn cau: 19/02/2026 23:59

PA to the Associate Director of Operations

Band 4

At Milton Keynes University Hospital, you will be welcomed into a friendly and supportive environment where teamwork and respect are at the heart of everything we do. We are proud to live our Trust values and behaviours every day, creating a culture where everyone feels heard and valued.

MKUH staff's Motivation and Involvement scores are among the highest in our peer group, showing that our people feel inspired and included in decision-making (Staff Survey, 2024).

Our benefits

We believe in recognising and rewarding the amazing contribution of our staff and that is why we offer a comprehensive benefits package designed to support your wellbeing, work-life balance, and professional growth, including:

Free on-site parking including EV charging
Complimentary refreshments
Flexible working arrangements
Discounted gym membership
Salary sacrifice car scheme
Generous annual leave, with the option to bank holiday entitlement
Membership of the NHS Pension Scheme
On-site nursery (charges apply)
A wide-ranging staff health and wellbeing programme including EAP
VIVUP products to support your mental, physical, and financial Wellbeing

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

To manage the diary arrangements and prepare relevant papers for meetings, maintain an efficient bring forward system and to maintain confidentiality at all times.
Draft and type letters, reports, spreadsheets, presentations and any other documents as requested by the ADO, Divisional Director and Operational Managers.
Ensure that the records of business of the organisation, and its staff, are retained and organised in a manner that enables timely access, ensures legal requirements are fulfilled and optimises the efficiency of the organisation.
To provide and receive complex, and sometimes sensitive, information.
Liaise with other NHS organisations and other organisations as directed, and on own initiative.
To work independently on all administrative duties, to make independent decisions on the actions required from outside agencies such as the CCG.
Manage all incoming and outgoing communications from the ADO and Divisional Director.
Take written, verbal and telephone messages for the ADO and Divisional Director and take action as and when required without further direction.
To greet visitors on behalf of the ADO.
Service meetings by preparing agendas, co-ordinating and publishing papers, attending and minuting the meetings.
Act on actions arising from the said meetings within the sphere of your responsibility.
Co-ordinate meeting room bookings and oversee catering arrangements for meetings as requested.

Please refer to the job description for further details.

Manyleb y person

Qualifications and knowledge

Meini prawf hanfodol

GCSE at Grade C or equivalent in Maths and English
Expert in Microsoft Office products – Word, Excel, Powerpoint and Outlook
RSA Level 3 or equivalent

Experience

Meini prawf hanfodol

Demonstrating experience of dealing with matters of a highly sensitive nature
Good understanding of applied Governance issues
Extensive experience of being a Personal Assistant to a Senior Manager

Meini prawf dymunol

Proven experience of working independently on non-routine complex matters

Skills

Meini prawf hanfodol

High level communication skills with the ability to use a variety of mediums, communicating complex and sensitive information in a variety of situations including external organisations, stakeholders and members of the public
Excellent telephone manner

Personal and people development

Meini prawf hanfodol

Demonstrates a fair and consistent approach to work and relationships
Flexible and proactive approach to work
Confident and assertive but approachable

Meini prawf dymunol

Ability to think methodically

Communication

Meini prawf hanfodol

Good communication skills
Ability to work on own initiative

Specific requirements

Meini prawf hanfodol

Able to perform the duties of the post with reasonable aids and adaptations

We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.

MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.

By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.