Job vacancy: Divisional Governance Administrator, University Hospital Southampton NHS Foundation Trust, Southampton

Job summary

Main area

Governance

Grade

Band 3

Contract

8 months (8 month fixed term contract)

Hours

Full time
Part time

37.5 hours per week

Job ref

188-AC210126

Employer: University Hospital Southampton NHS Foundation Trust
Employer type: NHS
Site: University Hospital Southampton
Town: Southampton
Salary: £24,937 - £26,598 Per annum - pro rata
Salary period: Yearly
Closing: 25/02/2026 23:59
Interview date: 17/03/2026

Divisional Governance Administrator

Band 3

Detailed job description and main responsibilities

Key Responsibilities:

1. To provide administrative support to governance and risk meetings, including preparation of agendas and papers, circulating these in advance, co-ordinating attendance, taking minutes and updating action logs.

2. Provide administrative support to the Governance Managers and governance team.

3. Act as point of contact for the team monitoring and managing the divisional email account and support with the drafting and preparation of documents and correspondence.

4. Use your organisational skills to support the team to ensure that deadlines are met in relations to patient safety investigations, complaints, inquests and safety alerts.

What are we looking for:

A self-driven individual who can work independently using their own initiative, but can also work collaboratively as part of the governance team.

You will care about people and be passionate about putting patients first.

You will have excellent IT and organisational skills with attention to detail. Strong communication skills both verbally and in writing are essential to this role.

You will be experienced in taking minutes, recording and monitoring actions and able to appropriately manage sensitive and confidential information.

Person specification

Qualifications, knowledge and experience

Essential criteria

As a minimum, to be educated to GCSE (or equivalent) standard, with an A-C grade in English
Experience as a secretary or administrative assistant in a customer-focused environment

Desirable criteria

Previous experience of working in a busy hospital environment Minute taking experience HR or recruitment experience
Experience of the NHS

Able to demonstrate behaviours that meet the Trust Values

Essential criteria

Patients First
Always Improving
Working Together

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

For more information about our Trust

https://careers.uhs.nhs.uk

Getting to work - our travel promise

Getting to work should be as easy as possible and that’s why we have introduced the UHS travel promise – a commitment from the Trust that we will provide reasonable travel options for every member of staff. Every member of staff can apply for a permit to use our park & ride facility. Eligibility for on-site parking is dependent on the nature and requirement of the role. All staff can also access a range of discounted benefits relating to travel including reduced price bus tickets, purchase of salary sacrifice bikes and ultra-low emission cars.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.

How and why we use your information

The Trust is under a duty to protect the public funds it administers, and to this end may use the information you have provided on this form for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

The European General Data Protection Regulations enhances individuals’ rights and safeguards all of their data in place under the DPA.

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