Job overview

As a Support Service Administrator/Receptionist, you will work as part of a team to provide a welcoming, efficient, and customer-focused administrative and reception service. Acting as one of the first points of contact, communicating with service users, carers, visitors, staff, and external professionals both face-to-face and via telephone and email. Supporting the smooth day-to-day running of the service by carrying out a range of administrative duties, maintaining accurate records, managing appointments, handling enquiries, and ensuring information is processed confidentially and in line with Trust policies. Contributing to delivering a positive experience for service users while supporting clinical and administrative teams to provide an effective and responsive service.

Main duties of the job

Provide a professional, friendly, and efficient reception and administrative service, acting as a first point of contact for service users, carers, visitors, staff, and external agencies. Responsibilities include handling telephone, email, and face-to-face enquiries, managing appointments, maintaining accurate electronic and paper records, processing correspondence, supporting clinical and administrative teams with clerical tasks, ensuring data quality and confidentiality. and contributing to the smooth day-to-day running of the service. The role also involves working collaboratively with colleagues, responding appropriately to enquiries, providing excellent customer service, and supporting the delivery of effective healthcare services in line with Trust policies and procedures.

Working for our organisation

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have a bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank. 

Applicants should be aware that individuals requiring a visa to work in the UK, the Trust only provides sponsorship for registered healthcare practitioner roles (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.