Job summary
- Main area
- Administrative and Clerical
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 27.5 hours per week (Monday/Tuesday/Fridays 08:30 -16:30 and Saturday 08:30 - 12:00 (noon))
- Job ref
- 050-AC087-0426
- Employer
- Betsi Cadwaladr University Health Board
- Employer type
- NHS
- Site
- Glan Clwyd Hospital
- Town
- Bodelwyddan
- Salary
- £26,300 - £27,890 per annum pro rata
- Salary period
- Yearly
- Closing
- 29/04/2026 23:59
Employer heading
Patient Records Data Quality & Scanning Officer
Band 3
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
The Agenda for Change Pay Award for 2026/27 is effective from 1st April 2026.
Please note successful applicants with a start date from 1st April onwards the salary will be as per the 2026/27 pay award. For further detail the pay circular is available via this link https://www.nhs.wales/files/pc-resources/afc-w-02-2026-pdf-pdf?ts=1773244958086
Job overview
An Exciting opportunity has arisen for a Patient Records Data Quality & Scanning Officer to Support the Patient Records service to organise the day-to-day operations of the DHR and/or paper so that they provide a high quality, efficient and effective service that supports patient care, investigation and merging duplicate registration, prepare paper records for scanning.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The post holder will be expected to work flexible hours on a planned basis, to ensure that support is provided for staff working out of core hours who require support with the DHR.
Ensure policies and procedures are followed in compliance with Information Governance (IG) and the Patient Records Management Procedure, meeting set objectives to provide a high quality, efficient and effective service. Following organisational core values and behaviours, departmental policies and objectives to provide a high quality, efficient and effective service adhering to minimum standards and KSF outlines.
Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications and Knowledge
Essential criteria
- NVQ Level 3 or equivalent qualification/experience
- Ability to use own initiative, organise workloads and delegate duties
- Knowledge of principles of confidentiality
Desirable criteria
- Evidence of continual professional development
- Knowledge of NHS Records Management legislation
Experience
Essential criteria
- Experience of working with Microsoft packages
- Experience of leading and negotiating a team
Desirable criteria
- NHS experience
Other
Essential criteria
- Self-motivated, hardworking and enthusiastic professional
- Ability to relate to staff of all disciplines and seniority, building creditability with a range of professionals
- Discreet and confident
- Professional in all aspects of presentation and behaviour
- Flexibility to work the hours required by the post
Employer certification / accreditation badges
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Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Susan Jeffrey
- Job title
- Health Records Assistant Site Manager
- Email address
- [email protected]
- Telephone number
- 03000846724
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