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Job summary

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week
Job ref
083-8016635-WW
Employer
Sirona care & health CIC
Employer type
NHS
Site
Kingswood Hub
Town
Bristol
Salary
£28,392 - £31,157 per annum
Salary period
Yearly
Closing
15/06/2026 23:59
Sirona care & health CIC logo

Senior Administrator

NHS AfC: Band 4

Please note that if you apply for a position with Sirona care & health, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac Account and email accounts.

We reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.

Job overview

Are you an experienced administrator and people leader looking for an opportunity to make a meaningful difference to children, young people and families? Join the Lifetime Service at Sirona care & health and become part of a compassionate, forward-thinking team dedicated to delivering high-quality, person-centred care across our communities.

This is an exciting opportunity to lead a skilled and supportive Administration Team at the heart of our Continuing Care and Lifetime Services. You will play a key role in ensuring the smooth running of day-to-day operations, overseeing staffing rotas, supporting service coordination, managing resources and equipment, and driving continuous improvements across administrative systems and processes.

Working closely with the Lifetime Leadership Team across Nursing and Psychology, you will help shape efficient, responsive and family-focused services that truly embody our “Taking it Personally” values. No two days are the same in this varied and rewarding role, and you’ll be empowered to use your initiative, leadership and organisational skills to make a real impact.

We are looking for someone who thrives in a fast-paced environment, enjoys leading and developing others, and is passionate about delivering excellent service and support to families, colleagues and partner organisations.

If you are motivated, resilient and ready to join a team where your contribution is genuinely valued, we would love to hear from you.

Main duties of the job

  • Provide day-to-day leadership and supervision to the Administration Team across the Lifetime Service.
  • Oversee Continuing Care Team rotas, managing absences, annual leave, training and staffing records using electronic rostering systems.
  • Work with operational and clinical leads to maintain safe and effective staffing levels.
  • Coordinate meetings, clinics, diaries and service schedules across teams.
  • Support induction planning and rota placement for new staff members.
  • Manage ordering of equipment and consumables, ensuring timely availability of resources.
  • Contribute to audits, surveys, data collection and reporting to support service improvement.
  • Produce reports, maintain accurate records and develop efficient administrative systems and processes.
  • Line manage, mentor and support Administration Team members, promoting wellbeing and development.
  • Support recruitment activities, including interview coordination and onboarding processes.
  • Communicate professionally and compassionately with families, carers, colleagues and partner organisations.
  • Handle sensitive and confidential information in line with data protection and governance requirements.
  • Use initiative to resolve operational issues and respond flexibly to changing service needs.
 

Working for our organisation

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits you’ll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

 

Detailed job description and main responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

Please note, we cannot offer a Certificate of Sponsorship for this role.
If you currently require a visa to work in the UK, there must be a minimum of 14 months remaining until the expiry date. If you do not disclose your expiry date within your application, it may not be considered. Please only provide the expiry date and not your share code within your application.

If you refer to qualifications or employment within your supporting statement, that has not been included in your Qualifications, Training or Employment History, this information may be discounted.

Person specification

Qualifications and Training

Essential criteria
  • GCSE Grade A-C or equivalent in Maths and English
  • NVQ level 2 in Business Administration or other relevant qualification or equivalent experience.
Desirable criteria
  • Evidence of undertaking personal/professional development.
  • Willingness to undertake training required for the role.

Skills, Knowledge and Experience

Essential criteria
  • Experience of diary management and organising meetings/clinics/events
  • Experience of using a range of IT skills including electronic communication, text processing, spread sheets and data bases
  • The ability to manage range of administrative processes including typing, minute taking, data management/analysis.
  • Experience of line managing a team
  • Able to collate and produce data/information tailored to the audience.
  • Able to handle private, complex and confidential information in-line with general data protection regulations and company policies and procedures.
Desirable criteria
  • Experience of working in a health/social care or service-oriented organisation
We are a Living Wage EmployerApprenticeships logoPositive about disabled peopleInvestors in People: GoldCare quality commission - GoodMindful employer. Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Happy to Talk Flexible WorkingQNIInclusion UK

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sarah Jones
Job title
Head of Children's specialist services
Email address
[email protected]
Telephone number
0300 124 5916

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