Job summary
- Main area
- Community Paediatrics
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Part time - 17.25 hours per week (Monday and Wednesday 09:00-17:00; Tuesday 09:00-11:15;)
- Job ref
- 050-AC398-0625
- Employer
- Betsi Cadwaladr University Health Board
- Employer type
- NHS
- Site
- 204 Abergele Road
- Town
- Colwyn Bay
- Salary
- £26,928 - £29,551 per annum pro rata
- Salary period
- Yearly
- Closing
- 26/06/2025 23:59
Employer heading
Senior Medical Secretary
Band 4
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme. We also offer a number of family-friendly benefits, including work-life balance policies.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
We are looking to appoint an enthusiastic, self motivated, experienced secretary to provide comprehensive secretarial support to the Community Paediatric team.
It is essential that applicants possess a high level of audio typing skills, hold a Medical Secretarial Qualification or have sufficient medical secretarial experience, and are qualified to a minimum of RSA Stage 3 (or equivalent experience).
The successful applicant will be able to work on their own initiative and be able to work as part of a team.
The post holder will be able to work within time constraints and be able to meet deadline whilst being able to demonstrate good organisational skills and the ability to maintain good and reliable records.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
The Senior Medical Secretary Function Provides:
An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector, CAIS) in order to: Provide a safe and efficient patient pathway and provide information and appropriate support to families and carers.
The post holder will ensure the delivery of a comprehensive high quality medical secretarial and administrative service to the consultant, doctor and junior medical team and specialist nursing teams, other health professionals.
The post holder will be responsible for the guidance and direction of the team dealing with appropriate day to day issues to oversee the smooth running of the department and providing support to the line manager.
Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria
- NVQ Business administration L4 or equivalent experience Or City & Guilds (AMSPAR) Level 3 Diploma in Medical administration or equivalent medical secretary experience
- RSA /OCR level 3 or equivalent experience or qualification in typing.
- ECDL or equivalent experience.
Desirable criteria
- Management qualification or working towards
- NVQ 3 Customer Service
Experience
Essential criteria
- Experience of coordinating administration activities
- Experience of coordinating administration activities. Experience of working as a medical secretary
- Experience of organising workload and people
Desirable criteria
- Previous NHS Experience
Skills
Essential criteria
- Excellent communication skills
- Will work unsupervised
- Minute taking experience
Knowledge, Qualities and Other Relevant Requirements
Essential criteria
- Evidence of Continual Personal Development
- Good team working ethic
Desirable criteria
- Welsh Speaker
Employer certification / accreditation badges
.png "Stonewall Top 100 Employers")
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Rachel Knight
- Job title
- Admin Team Lead
- Email address
- [email protected]
- Telephone number
- 03000 856189
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