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Job summary

Main area
Administration
Grade
NHS TCS 2023: Band 4
Contract
10 months (Fixed Term To Cover Maternity Leave)
Hours
  • Full time
  • Part time
37.5 hours per week
Job ref
990-N-NEY-11-22774-A
Employer
NHS England
Employer type
NHS
Site
Riverside House
Town
Rotherham
Salary
£25,147 per annum
Salary period
Yearly
Closing
22/05/2024 23:59
Interview date
31/05/2024

Employer heading

NHS England logo

Programme Support Administrator

NHS TCS 2023: Band 4

Job overview

Are you ready to take on a new challenge? Do you have a burning passion for healthcare and a desire to make a real difference? If so, we have an exciting opportunity for you!

The Yorkshire and Humber Deanery are seeking to appoint two dynamic Programme Support Administrators to join our team (1 x 37.5 hours, 1 x 32 hours). These roles are pivotal in supporting the Schools that train our medical workforce. You will provide operational support across a large and diverse team. Based in the Specialty Training Programmes Directorate, you will report to a Programme Support Officer and work closely with Heads of School to deliver high-quality support to our training programmes.

These roles offer the flexibility of hybrid working, with a combination of remote work and at least 40% of working hours (pro-rata for part-time) and can be based at either our office in Rotherham or Leeds.  You will also be expected to travel across the Yorkshire and Humber region for meetings and events as required.

Why Join Us?

The Yorkshire and Humber Deanery is dedicated to providing high-quality education and training to the next generation of doctors, dentists, and allied health professionals. We are committed to delivering excellent healthcare and health improvement to the patients and public of England by ensuring that our current and future workforce has the right numbers, skills, values, and behaviours, at the right time and in the right place.

 

Main duties of the job

As a Programme Support Administrator you will be responsible for ensuring a portfolio of tasks and projects across the directorate to ensure Schools are effectively supported . These are varied roles with key duties including:

* Supporting Programme Support Officer in a variety of tasks including:-

All aspects of ARCP management (in line with KPI's) including using        Power Automate Flows to send notifications.  Creating ARCP Agenda's.  Setting up ARCP Folders.  Uploading outcomes onto the Trainee Information System (TIS).  

Rotation management (in line with KPI's) including updating trackers, validation of post and Postgraduate Doctor in Training information, distribution of rotation grids to external stakeholders.

* Administration of a variety of processes including:-

Less Than Full Time (LTFT) applications

Out of Programme (OOP) and Acting Up applications

 Deferral applications

New Starter information 

* Monitoring and responding to School email boxes

* Maintenance of School websites and SharePoint sites

 

Working for our organisation

In April 2023, NHS England, NHS Digital, and Health Education England merged to create a new, single organisation to lead the NHS in England. This new NHS England is designed to create a simpler, smaller, high performing, organisation that leads the NHS more effectively and is a better place to work. Speaking with one voice to the service.

The new NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:

  • Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
  • Making the NHS a great place to work, where our people can make a difference and achieve their potential.
  • Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
  • Optimising the use of digital technology, research, and innovation
  • Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/ .

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Detailed job description and main responsibilities

This has been included in the Main Duties section.  See Job Description and Person Specification which are attached under the Documents tab.

Person specification

Qualifications

Essential criteria
  • 5 x GCSE Grade C or equivalent including English & Mathematics
  • Nationally recognised qualification (eg NVQ or BTEC level 3) in Business/Office Administration or equivalent experience
  • Formal qualification or training/intermediate knowledge of Microsoft Office Applications or can demonstrate extensive use and knowledge

Knowledge and Experience

Essential criteria
  • Significant demonstrable experience of working in an administrative/support role
  • Significant demonstrable experience of using Microsoft Office Applications
  • Experience of working in a diverse team environment
  • Experience of problem solving
Desirable criteria
  • Experience of using Power Automate, Oriel and TIS (Trainee Information System) or a similar NHS database

Skills, Capabilities and Attributes

Essential criteria
  • Excellent interpersonal and communication skills
  • Excellent IT skills (including intermediate level of Excel)
  • Excellent organisation skills - ability to plan and work to tight deadlines
  • Excellent team working skills including flexibility to help other team members
  • Ability to use own initiative and be innovative within the appropriate scope of the role

Employer certification / accreditation badges

Documents to download

Apply online now

Further details / informal visits contact

Name
Sophie Williams
Job title
Programme Support Co-Ordinator
Email address
[email protected]
Telephone number
0113 295 2088
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