Job overview

As our Executive Assistant, you will be responsible for providing a high level of business support to the Executive Leadership Team, communicating on their behalf with a wide range of internal and external parties as appropriate, and ensuring a professional, high quality and confidential administrative/business support service is provided.

In the role, you will work autonomously, prioritise work using judgement and initiative, recognising the high-profile nature of the work of the Senior Leadership Team and overseeing that all work within the corporate admin office is of the highest standard. 

The role will provide a dedicated service for individual members of the senior leadership team but will be expected to cover across the corporate office sites (Clevedon, Bristol, Yate) and deputise for the Senior Executive Assistant/Lead as required. 

Main duties of the job

You will work as part of a team in delivering a proactive business and office management support contributing to achievement of directorate/function objectives.

·         Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate.

·         Ensure senior leaders have been briefed and have the required documentation for all meetings/events.

·         Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.

·         Provide effective diary management for Senior Executives and the team, ensuring that appointments are planned and coordinated, and run to schedule. Use independent judgement to prioritise the high-level completing demands to ensure an appropriate balance in the daily scheduling in line with preferences, responsibilities or project plans.

·         Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.

·         Support team members with the corporate office to understand their individual priorities and work requirements.

Working for our organisation

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas. It's time to turn your dream into reality!

We are Sirona care & health – England’s largest provider of Adult’s and Children’s Community Services and we’d love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme – just a glimpse of the benefits we offer.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different – we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find as an attachment on this vacancy.