Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 3
- Contract
- Fixed term: 12 months (If proves beneficial to the service then it will be come permanent position)
- Hours
- Part time - 22.5 hours per week (3 x 5.5 hours & 1 x 6 hour session)
- Job ref
- 418-COR4557-MR
- Employer
- Bedfordshire Hospitals NHS Foundation Trust
- Employer type
- NHS
- Site
- Primrose Unit, Bedford Hospital
- Town
- Bedford
- Salary
- £24,625 - £25,674 PA
- Salary period
- Yearly
- Closing
- 26/06/2025 23:59
Employer heading
Chemotherapy Schedular
NHS AfC: Band 3
Job overview
An exciting new role has become available within the Primrose Unit.
we are looking for a well organised, motivated individual with competent IT skills to join the team to support the existing chemotherapy service at Bedford Hospital.
This is a project post for a fixed term of 12 months. If beneficial to the service it will become a permanent post.
Main duties of the job
Main Duties
· Provide comprehensive organisational and administrative support for the chemotherapy service at Bedford.
· Ensure the smooth day to day operational management of chemotherapy treatments
· To be responsible for scheduling chemotherapy treatments after first cycle to fully utilise resources available within the unit.
· To support the chemotherapy co-ordinator in managing cancer waiting target lists.
Working for our organisation
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology.
Our Values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Detailed job description and main responsibilities
KEY RESPONSIBILITIES:
1. To manage the chemotherapy booking diary on IQEMO to ensure full utilisation of chair capacity on a day to day basis.
2. Manage own day to day workload and adhere to strict timescales working within the Trust and departmental policies and procedures.
3. To escalate any concerns regarding capacity of treatment slots to the deputy service manager and chemotherapy unit team leader.
4. To reschedule patients where treatment has been deferred ensuring that any review and phlebotomy appointments are adjusted accordingly.
5. To answer telephone, emails and face to face enquires in a professional and timely manner using tact, diplomacy and confidentiality
6. To be conversant, liaise and work closely with the other members of the team.
7. The post holder must be conversant with the Trust IT systems IQEMO/ IPM/ ICE
8. The post holder will be expected to undergo further training when systems are updated and to implement changes into their own working systems.
9. Be responsible for the quality and integrity of information kept on IPM and IQEMO systems.
10. Ensure that data entered onto any local systems is complete and accurate
11. Maintain confidentiality and ensure information is only released to the correct individual(s).
12. Maintain communication links with other departments and specialities as necessary
13. To cover Primrose Unit reception on an adhoc basis to cover- e.g. lunch breaks, sickness & annual leave
14. Uphold the policies and standards of the trust, projecting a professional attitude at all times.
15. To identify own training and development needs and to undertake appropriate training/education as required.
16. To ensure full compliance of Trust mandatory training
17. To demonstrate trust values on a daily basis.
18. To attend and contribute regularly to Primrose Unit meetings
Person specification
Qualifications
Essential criteria
- Good standard of general education
- Evidence of further personal development
- General administration experience
- Training knowledge, acquired through formal training or experience to diploma level equivalent
Experience
Essential criteria
- Substantial NHS experience
- Ability to communicate both verbally and in writing routine information
Desirable criteria
- Experience of working in oncology/chemo unit
- Experience of appointment procedures and processes
knowledge
Essential criteria
- Knowledge of multidisciplinary team working
- Knowledge of NHS IT systems
- Knowledge of Microsoft word package
Desirable criteria
- Knowledge of chemotherapy treatments
Skills
Essential criteria
- Strong Interpersonal skills
- Communication skills – written and verbal
- Ability to work under pressure
- Able to work in the multi-disciplinary team
- Able to work independently using own initiative.
- Ability to prioritise own workload
- Methodical, organised approach to work, with good attention to detail
- IT skills – basic level
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Maryam Rasoolirad
- Job title
- Unit Manager
- Email address
- [email protected]
- Telephone number
- 01234 792652
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