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Job summary

Main area
Pathology
Grade
NHS AfC: Band 2
Contract
Permanent
Hours
Part time - 22.5 hours per week (Some flexibility)
Job ref
418-DTO1483-KA
Employer
Bedfordshire Hospitals NHS Foundation Trust
Employer type
NHS
Site
Luton and Dunstable Hospital
Town
Luton
Salary
£24,169 Pro Rata
Salary period
Yearly
Closing
18/07/2025 08:00

Employer heading

Bedfordshire Hospitals NHS Foundation Trust logo

Administration Assistant

NHS AfC: Band 2

Job overview

To provide an administration service to the Department of Pathology, may be required to assist with the issuing and filing of diagnostic reports and supporting the core service work of the department. This will involve a measure of independent judgement in order that the priority work will be maintained at all times.   The post holder will need to demonstrate a commitment to the delivery of high quality service to patients and other service users.

Main duties of the job

  1. To support an administration service as may be appropriate to department needs.
  2. General Office duties to include, data entry, typing, filing, distribution of post,
  3. Preparing required information/specimens for Consultant MDTs
  4. Answer general telephone enquiries
  5. Prepare sendaway samples.

Working for our organisation

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton.  Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Our values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.

Detailed job description and main responsibilities

  1. Assist in the collation of material required for multi-disciplinary team (MDT) meetings.
  2. Responsible for the distribution of internal / external post.
  3. Sending sensitive tissue samples and slides to other hospitals, research facilities, Forensic Pathologists etc.
  4. Filing reports and slides.
  5. Photocopying as necessary.
  6. Maintain patients records, both on the computer system and in the medical records
  7. In collaboration with appropriate staff, be responsible for the production of, continuous monitoring and updating of departmental standard operating procedures (SOPs).
  8. Assist in providing Departmental data on workload.
  9. Perform general housekeeping of the computer system.
  10. Be fully conversant with various software programmes (after training), including the Pathology computer system relating to report entry and authorisation to ensure correct reports are issued and any errors rectified, PIMS for patient information, and the ICE system for laboratory reporting
  11. Attend mandatory training courses as required.
  12. The post-holder is expected to accept and undertake work in a willing manner and put their time to effective use.

Person specification

Qualification/ Training

Essential criteria
  • Basic numeracy & literacy qualifications
Desirable criteria
  • NVQ II in Customer Care or equivalent

Experience and Knowledge

Essential criteria
  • Experience in a customer facing role
  • Working knowledge of MS Office/Data Entry skills
  • Standard keyboard skills
Desirable criteria
  • NHS or Public Sector experience Experience of working in a secretarial/clerical environment

Skills and Abilities

Essential criteria
  • Maintains a high level of accuracy Able to prioritise and organise own workload

Personal Qualities

Essential criteria
  • Excellent communication skills (written and verbal)
  • High level of confidentiality
  • Able to deal with a high volume of work
  • Able to act on own initiative to resolve basic queries

Other Job Requirements

Essential criteria
  • Ability manage the competing demands of visitors to the department
  • Reliable and punctual with a flexible attitude towards working hours to meet the service needs

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyPositive about disabled peopleAge positiveArmed Forces Covenant (Silver Award)Care quality commission - GoodDisability confident employerNational Preceptorship for Nursing Quality Mark 2024Employer with Heart

Documents to download

Apply online now

Further details / informal visits contact

Name
Jessie Waterman
Job title
Administration Site Lead
Email address
[email protected]
Telephone number
01582 497096
Additional information

Int 7096

If you have problems applying, contact

Address
Luton & Dunstable Hospital NHS Trust
Lewsey Road
Luton
Bedfordshire
LU4 0DZ
Telephone
01582 497325
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