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Job summary

Main area
Finance
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
  • Full time
  • Flexible working
37.5 hours per week (per week)
Job ref
193-7698110COR
Employer
Royal Berkshire NHS Foundation Trust
Employer type
NHS
Site
Royal Berkshire NHS Foundation Trust
Town
Reading
Salary
£24,937 - £26,598 per annum
Salary period
Yearly
Closing
11/01/2026 23:59

Employer heading

Royal Berkshire NHS Foundation Trust logo

Accounts Payable Assistant

NHS AfC: Band 3

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements.  The Trust’s overall rating has also improved to ‘good’.  

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us.  We offer a range of learning and development for all employees may you be clinical or non-clinical.  

Job overview

We have an opportunity to join our finance department, working in our Accounts Payable team. 

The successful applicant will work within the team, ensuring that our accounts payable invoices are processed in a timely and accurate manner to enable the trust to meet its legal obligations to its suppliers.

The successful candidate will have a good attention to detail and accuracy, confident working as part of a team, and have good communication and organisational skills to ensure that the requirements of the role are achieved.

Main duties of the job

Ensure that invoice registration, matching and payment are completed in a timely and accurate manner to enable the Trust to meet its legal obligations to its suppliers.

Ensure that the integrity of data within the reference files of the Purchase Ledger systems is maintained.

 

Working for our organisation

The Accounts payable team are part of the wider finance team within the trust, and work closely with other areas of finance including the Treasury and Management accounting teams.

 

Detailed job description and main responsibilities

ACCOUNTABILITY, RESPONSIBILITY AND AUTHORITY

  1. Timely and accurate inputting, registering and matching of invoices for payment on the Purchase Ledger systems to ensure that the Trust meets its obligations to its suppliers while ensuring that only appropriately authorised invoices are passed for payment.

 

  1. Ensuring that recoverable VAT that is due to the Trust is identified and appropriately coded to enable recovery.

 

  1. Ensure that payments are made within the supplier’s terms.

 

  1. Ensuring integrity of data by maintenance of reference files within the Purchase Ledger systems following departmental procedures.

 

  1. Producing payments for all authorised invoices within Public Sector Payment Policy requirements

 

  1. Reporting internally and externally to the department to meet customer and Trust requirements.

 

  1. Post opening and sorting.

 

  1. Dealing with supplier remittances.

 

  1. Checking of statements/requesting copies of invoices where required.

 

  1. Problem resolution regarding orders and invoice queries.

 

  1. Demonstrates own work activities to new or less experienced staff.

 

  1. Other duties as requested by the Manager – Receivables / Payables and the Deputy Team Leader – Accounts Payable.

Person specification

Education/Qualifications

Essential criteria
  • 5 GCSE's (Grade A-C) or equivalent including Maths and English
  • NVQ level 4 or equivalent

Experience

Essential criteria
  • Knowledge/Experience of finance computer systems including coding structures, VAT, payment procedures

Professional Skills

Essential criteria
  • Computer Literate
  • Excellent Keyboard Skills
Desirable criteria
  • JAC software knowledge
  • Excel experience

Interpersonal Skills

Essential criteria
  • Excellent communication Skills, both oral and written
  • Excellent personal organisation skills

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardApprenticeships logoNo smoking policyCare quality commission - GoodArmed Forces Covenant Gold AwardMindful employer.  Being positive about mental health.Disability confident employerStonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Florence Nightingale FoundationNational Preceptorship for Nursing Quality Mark 2024

Application numbers

Candidates to be capped at 25 applications per 1WTE position to be recruited

Documents to download

Apply online now

Further details / informal visits contact

Name
Caoimhe Byrne-Hansen
Job title
Accounts Payable Team Lead
Email address
[email protected]
Telephone number
0118 322 6781
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