Job vacancy: E-Rostering System Specialist, Royal Berkshire NHS Foundation Trust, Reading

Job summary

Main area

Human Resources

Grade

NHS AfC: Band 5

Contract

Permanent

Hours

Full time
Flexible working

Job ref

193-8067924COR

Employer: Royal Berkshire NHS Foundation Trust
Employer type: NHS
Site: Princes House
Town: Reading
Salary: £32,073 - £39,043 per annum
Salary period: Yearly
Closing: 16/07/2026 08:00
Interview date: 29/07/2026

E-Rostering System Specialist

NHS AfC: Band 5

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is “Working together to provide outstanding care for our community.”

Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated ‘Good’ with inspectors reporting that we have made significant improvements. The Trust’s overall rating has also improved to ‘good’.

We are Compassionate in our thoughts, words and actions

We are Aspirational and have a true desire to be dynamic and to innovate

We are Resourceful and responsible in the way we work and live

We are Excellent in our development, fairness and sharing best practice

At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success.

Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don’t you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.

Please note: all vacancies automatically close when 50 applications have been received.

Detailed job description and main responsibilities

Provide responsive email, telephone, and in person support to users of the E-Rostering systems
Deliver training on the E-Rostering systems via Teams and in person
Liaise with department managers to ensure rosters are configured correctly
Provide reports to department and senior management teams
Work closely with Recruitment, Temporary Staffing, Employee Relations, Medical Workforce, Payroll, and department leads
Monitor interfaces between the E-Rostering systems and other providers (e.g. ESR, Temporary Staffing)
Attend meetings, as and when required, relating to the E-Rostering systems
Have an understanding of local and national policies, and best practice guidelines relating to E-Rostering

Person specification

Education, Qualifications & Training

Essential criteria

Degree or equivalent qualification or substantial relevant experience.
Evidence of training and development in business reporting.

Experience

Essential criteria

Experience of working on a complex database
Project implementation experience
Experience of organising and delivering training programmes and working with practitioners at all levels.
Experience of providing Help desk support
Engaging all levels of staff in change supported by agreed improvement objectives.
Experience of working at advanced level in Microsoft Office applications: Power BI, Excel, Access

Skills, Knowledge & Abilities

Essential criteria

Ability to develop and maintain networks of relationships that facilitate the achievement of individual and team objectives
Ability to prepare written reports/ proposals.
Ability to apply influencing and negotiation skills necessary to achieve successful outcomes
Ability to develop and maintain communication, both verbally and in writing, to all levels of staff about complex situations.
Ability to develop personal performance based on an accurate understanding of existing levels of skills and knowledge
Proven capabilities in process / problem analysis.
Ability to map clinical and operational requirements into IT systems.
Ability to use personal judgement to prioritise own workload.
To recognise and communicate issues which require escalation.
To anticipate problems and take action to prevent them or minimize undesired effects.

We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the government website.

Staff Benefits

Flexible working opportunities and a strong emphasis on your work, life balance
Annual leave – 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff
NHS pension scheme
Employee Assistance Programme
Money Advice Service
Generous maternity, paternity and adoption leave for eligible staff
On-site nursery (based at RBH)
Full educational library services
Cycle to work scheme, lockable storage for cycles
Bus to work scheme
Excellent rail and bus links
A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system (TRAC). All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website.

By applying for this post you are agreeing to Royal Berkshire NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

Appointment to any position is conditional on the satisfactory completion of the core NHS Employment Checks Standards. Information disclosed in your application will be checked and any offer of appointment may be withdrawn if you knowingly withhold information or provide false or misleading information. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period.

The Trust may close any vacancy prior to the advertised closing date due to the high level of responses we receive for some of our vacancies.

Royal Berkshire NHS Foundation Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. A smoke free policy is in operation and smoking is not permitted on any of the Trust’s sites.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment. We follow safe recruitment practices to protect children, young people and vulnerable adults.