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Job summary

Main area
Business Support Administrator
Grade
Band 4
Contract
Permanent
Hours
Part time - 15 hours per week (The post is for 2 days (15 hours), working Wednesday and Friday, however there may be a chance for some flexibility around this.)
Job ref
436-7211570
Employer
Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type
NHS
Site
Trust Headquarters / Hybrid
Town
Birmingham and Solihull
Salary
£26,530 - £29,114 per annum, pro rata
Salary period
Yearly
Closing
10/06/2025 23:59
Interview date
24/06/2025

Employer heading

Birmingham and Solihull Mental Health NHS Foundation Trust logo

Band 4 Business Support Administrator - Trust HQ/ Hybrid

Band 4

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

This is an exciting opportunity for a highly motivated and experienced administrator. The successful post holder will be responsible for providing high level administrative support to the Mental Health, Learning Disabilities and Autism Team, providing a comprehensive support service with a range of administrative and IT skills and knowledge of procedures, protocols and function. The post holder is expected to work flexibly to ensure that a high quality administrative and support service is maintained at all times. The post is for 2 days (15 hours), working Wednesday and Friday, however there may be a chance for some flexibility around this.

Main duties of the job

The post holder will be responsible for providing high level administrative support to the Learning Disability and Autism Team, providing a comprehensive support service with a range of administrative and IT skills and knowledge of procedures, protocols and function.   This will range from organisation of meetings and preparation of minutes to raising purchase order numbers and updating spreadsheets.

The post holder will have responsibility for ensuring the Assuring transformation database is kept up to date and work with providers to ensure all information is available.  Organise Care (Education) and Treatment reviews (C(E)TRs) and programme meetings; ensuring that data systems are kept up to date and accurate.

 

Working as part of a collective administrative function across the Learning Disability and Autism Team and will be expected when needed to provide cross cover across the team for sickness, annual leave and periods of peak workloads where additional support is required.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust.  Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.  We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.  If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

Essential

Essential criteria
  • Significant administrative/ secretarial experience including initiating and maintaining office systems
  • Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and patient’s, families and carers
  • Ability to produce well - presented material demonstrating a high level of accuracy
  • Ability to work without supervision, able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines in a fast paced department
  • Dealing with sensitive and confidential information
  • Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Office 365
Desirable criteria
  • Previous experience in similar role in the health sector
  • Demonstratable experience in dealing with the public

Employer certification / accreditation badges

We are a Living Wage EmployerPositive about disabled peopleDefence Employer Recognition Scheme (ERS) - BronzeStonewall Health ChampionsDisability confident employerArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Katie Sherrington
Job title
Business support Officer
Email address
[email protected]
Telephone number
07985882551
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