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Job summary

Main area
Team Administrator
Grade
Band 4
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
436-7779797
Employer
Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type
NHS
Site
Newington Centre
Town
Chelmsley Wood
Salary
£28,392 - £31,157 per annum, pro rata
Salary period
Yearly
Closing
02/07/2026 23:59
Interview date
15/07/2026

Employer heading

Birmingham and Solihull Mental Health NHS Foundation Trust logo

Band 4 Team administrator - Addiction Service Team

Band 4

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

To ensure the provision of an efficient and effective administration, secretarial, clinical appointment & prescribing service for SIAS. To ensure that there is a solid and a multi-disciplinary service. Reliable data entry into ILLY Data System,&, Pharmoutcomes, computer systems and providing support and training to administrative staff using these systems, To act as a single point of contact within BSMHFT and partner agencies.

To be supportive of Team Manager and Staff in communicating patient information within the department and to other agencies internal to the trust and externally. 

To be responsible for supervising and supporting any lower grade staff including undertaking regular supervision and appraisal.

Main duties of the job

The post holder will be expected to cover a range of administration tasks, which require acting independently within broad guidelines. These are secretarial, administrative, Prescribing service, Big Hand & IT skills. In addition, the post holder will manage systems to support clinical treatments.  To provide a comprehensive administrative / secretarial service to SIAS. Undertakes delegated administrative tasks on behalf of the Team Manager and to be responsible for the day-to-day running and control of administrative and secretarial services of the Team.  The post holder will be expected to interpret and share relevant data across several Drug Treatment providers such as probation, court teams, police, PCT’s, both within BSMHFT and partner agencies.  The role will require high levels of inputting accuracy, interpretation and understanding of data input. And will require a degree of analysis of BSMHFT data reports/systems to share information across the SIAS programme.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust.  Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.  We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.  If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

Qualifications

Essential criteria
  • NVQ level 2 and above in business admin

Knowledge & Experience

Essential criteria
  • Significant relevant admin experience
  • significant experience of working with Microsoft packages
Desirable criteria
  • experience of working with people who suffer from mental health or substances misuse related problems

Employer certification / accreditation badges

We are a Living Wage EmployerPositive about disabled peopleDefence Employer Recognition Scheme (ERS) - BronzeStonewall Health ChampionsDisability confident employerArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Documents to download

Apply online now

Further details / informal visits contact

Name
Liz Cooksey
Job title
Business Support Manager
Email address
[email protected]
Telephone number
07985882910
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