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Job summary

Main area
Medical Education
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 30 hours per week
Job ref
253-0825-7348957
Employer
The Dudley Group NHS Foundation Trust
Employer type
NHS
Site
Undergraduate Centre, 2nd Floor North Wing
Town
Dudley, West Midlands
Salary
£24,937 - £26,598 Pro Rata Per Annum
Salary period
Yearly
Closing
27/08/2025 23:59

Employer heading

The Dudley Group NHS Foundation Trust logo

Undergraduate Coordinator

NHS AfC: Band 3

Job overview

An exciting opportunity has arisen for an enthusiastic individual to join the Undergraduate Team at Russells Hall Hospital. The post holder’s primary responsibilities will be the planning, organisation and administration of medical student placements and medical student Objective Structured Clinical Examinations (OSCEs). The successful candidate will possess excellent organisational and administrative skills with an ability to communicate professionally with all levels of staff within the Trust, including students, patients and consultants.


For more information please see: www.rguc.co.uk

Main duties of the job

The post holder’s primary responsibilities will be planning, organisation and
administration of medical student placements and medical student Objective Structured Clinical Examinations (OSCEs).

Working for our organisation

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”.  We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible.  We believe no-one should have to sacrifice family, friends, or their personal interests for work.  We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values. 

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Detailed job description and main responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person specification

Qualifications & Education

Essential criteria
  • GCSE English and Maths (Grade 4 or above)
  • NVQ Level 3 in Business Administration or equivalent qualification/experience

Knowledge and Training

Essential criteria
  • High level of organisation
  • Good working knowledge of MS Office applications and IT and a willingness to embrace changes to digital technology
Desirable criteria
  • Knowledge of undergraduate medical education administration processes, policies and procedures

Experience Weighting (Essential or

Essential criteria
  • Good level of experience in administration
Desirable criteria
  • Previous NHS experience
  • Experience of working in an educational environment
  • Experience of coordinating exams and assessments in an education setting

Communication & Relationship Skills

Essential criteria
  • Able to work collaboratively with other team members to ensure consistency in working practices across all areas of medical education administration
  • Able to communicate effectively with a wide range of people including Doctors, Nurses, colleagues and external visitors/healthcare professionals
  • Able to communicate effectively over the phone, email and in person

Analytical & Judgement Skills Weighting

Essential criteria
  • Display confidence in own judgement but responds constructively to alternative ideas
  • Good analytical skills to enable the identification and correction of errors

Planning & Organisational Skills

Essential criteria
  • Excellent time management skills and ability to adhere to strict deadlines whilst working in a challenging and busy office environment
  • Ability to work using own initiative and re-prioritise work when necessary
  • Excellent organisational skills & ability to manage own workload
  • Flexible approach to work including covering absent work colleagues
  • Ability to work with minimum supervision
  • Ability to manage and deliver to deadlines within resources
  • Able to manage multiple tasks and determine priorities

Physical Skills Weighting

Essential criteria
  • Ability to work over both Educational Centres within the Trust
Desirable criteria
  • Ability to help re-organise room layouts ready for teaching sessions and exams by moving equipment and furniture

Equality, Diversity, Inclusion and Trust Values

Essential criteria
  • Able to provide safe, caring and effective services
  • Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
  • Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyPositive about disabled peopleAge positiveDisability confident leaderInvestors in People: GoldImproving working livesMindful employer.  Being positive about mental health.ENEI Gold '22Care Leaver CovenantNHS Pastoral CareArmed Forces Covenant Bronze Award

Documents to download

Apply online now

Further details / informal visits contact

Name
Laura James
Job title
Undergraduate Assistant Manager
Email address
[email protected]
Telephone number
01384 456 111
Additional information

[email protected]

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