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Job summary

Main area
Admin & Clerical
Grade
Band 5
Contract
12 months (Fixed Term)
Hours
  • Full time
  • Flexible working
37.5 hours per week
Job ref
436-7136724
Employer
Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type
NHS
Site
Ardenleigh Hospital
Town
Erdington
Salary
£29,970 - £36,483 per annum, pro rata
Salary period
Yearly
Closing
06/07/2025 23:59

Employer heading

Birmingham and Solihull Mental Health NHS Foundation Trust logo

Band 5 Personal Assistant - Secure Care and Offender Health

Band 5

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

Applicants must be conversant with the Microsoft Office suite, have RSA III or equivalent typing qualification and have excellent written and oral communication skills. The role includes organisation of office systems including maintaining correspondence logs, electronic diaries and bring forward systems, and ensuring deadlines are met and papers available as required.

Main duties of the job

  • To provide Personal Assistant support to two Heads of Service, this includes opening, recording, and distribution of post daily email; producing quality documents (letters, reports etc) and despatching appropriately; responding efficiently and effectively to telephone enquiries.
  • The post holder will be required to make decisions within delegated authority, on behalf of the Associate Director and the Clinical Director.

  • Provide a senior secretarial service to meetings including booking rooms, arranging refreshments, preparation, and distribution of papers and agendas, producing OHP/electronic presentations documents, taking appropriate minutes as necessary and co-ordinating of follow up action.

  • Undertake, coordinate, and monitor administrative tasks as required by the Administrative Manager to include development and maintenance of relevant databases, compilation of ad hoc and regular reports.    
  • The post holder will be expected to work under own initiative, prioritising workload in line with the objectives of the Heads of Service and Senior Management Team.  
  • To deal promptly with complex internal and external issues including enquiries and complaints as appropriate, using initiative to both identify the elements of the matter and problem solve. 

·       To undertake adhoc project work on behalf of the Head of Service / Business Support Manager.

  •            Oversee co-ordinating and finalising the 3-monthly on-call rota  for the Secure Care senior medical staff.

 

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust.  Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.  We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.  If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

Skills

Essential criteria
  • NVQ Business Admin
Desirable criteria
  • Amspar

Experience

Essential criteria
  • Previous experience of working as secretary / PA

Employer certification / accreditation badges

We are a Living Wage EmployerPositive about disabled peopleDefence Employer Recognition Scheme (ERS) - BronzeStonewall Health ChampionsDisability confident employerArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Michelle Douglas
Job title
Business Support Manager
Email address
[email protected]
Telephone number
07812621166
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