Job summary
Employer heading
Band 4 Medical Secretary - Juniper Centre
Band 4
Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job overview
We have an exciting opportunity to join South Older Adult CMHT, part of Birmingham and Solihull Mental Health Foundation Trust.
As a Medical Secretary you will be a member of the multidisciplinary team, providing a comprehensive secretarial service to the Consultant Psychiatrist and members of the medical team, assisting them in achieving their objectives and to liaise with all relevant and appropriate services.
Main duties of the job
The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, attendance at MDT weekly meetings etc. The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.
To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies.
Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person specification
Training / Qualifications
Essential criteria
- RSA II Typing/Text Processing plus significant relevant secretarial experience Educated in English ‘O’ Level or GCSE equivalent Amspar Diploma or equivalent qualification/experince Medical Terminology Qualification.
Desirable criteria
- Experience of using RIO system.
KNOWLEDGE AND EXPERIENCE
Essential criteria
- Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher
- Knowledge of good practice and system of work within secretarial/PA field.
Desirable criteria
- Experience in working with people who suffer with Mental Health or other related problems
SKILLS
Essential criteria
- Excellent written and communication skills
- Ability to work under pressure Ability to work alone or as part of a team
Desirable criteria
- Experience of dealing with a range of disciplines and agencies
PERSONAL QUALITIES
Essential criteria
- Adaptability/flexibility and ability to cope with change Reliable and Self motivated
Desirable criteria
- To be empathic to clients needs and communication barriers.
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Joe Martin
- Job title
- Admin Lead
- Email address
- [email protected]
- Telephone number
- 07985882797
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