Job summary
- Main area
- Mental Health
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday)
- Job ref
- 284-25-7132428-MHSFM-A
- Employer
- Birmingham Women's and Children's NHS Foundation Trust
- Employer type
- NHS
- Site
- Washwood Heath Health and Wellbeing Centre
- Town
- Saltley
- Salary
- £26,530 - £29,114 Pro Rata
- Salary period
- Yearly
- Closing
- 27/06/2025 23:59
Employer heading
Medical Secretary
Band 4
Flexible working arrangements may be considered and discussions with the recruiting manager regarding this are encouraged.
Job overview
Based at Washwood Heath Health and Wellbeing Centre - East Birmingham
The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of patient medical appointments, attendance at designated meetings recording accurate notes. Completion of audio transcription of clinical letters, reports and other correspondence as required by the Consultant Psychiatrist and medical team.
To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users, Carers and any other appropriate external agencies. You will also help cover when other secretaries within the service are on annual leave.
Main duties of the job
To provide comprehensive medical secretarial service to 2 consultant psychiatrists working with young people.
Working for our organisation
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
Detailed job description and main responsibilities
Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust.
When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).
Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.
Person specification
Qualifications
Essential criteria
- GCSEs at grades A-C or equivalent
- AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
- Level 2 RSA/OCR word processing/typing qualification/equivalent experience
Desirable criteria
- Level 3 word processing/ typing qualification
Professional/Managerial/Specialist Knowledge
Essential criteria
- Accuracy
- Excellent communicator
- Able to work as part of team
- Able to use own initiative
- Ability to work under pressure and to multi-task
- Able to work to deadlines
- Ability to work without direct supervision
Desirable criteria
- Neat appearance
- Enjoys busy working environment
Personal/Skills/Abilities and Attributes
Essential criteria
- Working knowledge of medical terminology
- Good English and Numeracy
- Can work autonomously when necessary
- Time management
- Ability to work under pressure
- Highly motivated
- Flexible - Able to adopt a flexible approach when required by the needs of the service
- Possess enthusiasm for developing the role
- Able to work the hours and duties required by the post
Desirable criteria
- Experience of Community / Inpatient setting
- Departmental Terminology
Other Requirements
Essential criteria
- Waiting list experience
Knowledge and Experience
Essential criteria
- Medical Secretarial experience
- Audio typing experience
- Good telephone manner
- Computer literacy
- Experience of working under pressure
- Diary management experience
- Attention to detail
- Waiting list experience
- Working knowledge of medical terminology
Desirable criteria
- Working with people who suffer with Mental Health or other related problems
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Jo Barnett
- Job title
- Admin Team Leader
- Email address
- [email protected]
- Telephone number
- 0121 333 8396
If you have problems applying, contact
- Address
-
Birmingham Women's and Children's Hospital
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