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Job summary

Main area
.
Grade
Band 4
Contract
12 months (Fixed term with a view to extending to a substantive position.)
Hours
Part time - 17.75 hours per week (Flexible to meet the needs of the service, between 09.00 - 17.00 Monday to Friday)
Job ref
436-7057836-A
Employer
Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type
NHS
Site
Lyndon Resource Centre
Town
Solihull
Salary
£26,530 - £29,114 per annum, pro rata
Salary period
Yearly
Closing
01/06/2025 23:59
Interview date
16/06/2025

Employer heading

Birmingham and Solihull Mental Health NHS Foundation Trust logo

Band 4 Medical Secretary - CMHWS/NMHT

Band 4

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

To provide a professional secretarial service to the Consultant Psychiatrist and members of the NMHT, assisting them in achieving their objectives, organise their workload and to liaise with all relevant and appropriate services.  Reliable data entry into the GP PAS system such as Care First/SystemOne/Emis and / Rio computer systems will be required ensuring a full and effective clinic system is in operation, receiving all visitors, Staff, Patients and GP’s telephone calls in a polite, friendly & courteous manner

Main duties of the job

The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, attendance at MDT weekly meetings etc.  The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.  

Arranging meetings, reviews, case conferences, taking formal minutes of meetings and circulating the documentation in a timely manner and dealing with outcomes.

·       Word/text processing, audio transcription of complex clinical information including clinic dictation, discharge summaries, reports and other correspondence, as required by the Consultant and clinical team in priority order whilst ensuring a high degree of accuracy in medical terminology and clinical detail.

·       To work on own initiative with minimal supervision, prioritising own workload in line with objectives of the Consultant and multidisciplinary team.

·       Be responsible for accessing the Trust Electronic Patient Records System patient registration system and Insight reporting system to enter and look up relevant patient information, produce standard reports and template letters as required and access caseloads and waiting list data via Insight as requested.

·       The post holder will be required to assist with the training and supervision of junior, newly appointed and temporary staff as required.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust.  Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.  We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.  If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

Secondment opportunities will be considered AND previous applicants need not apply

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

 

Person specification

Training and Qualification

Essential criteria
  • GCSE English Grade C or equivalent
  • NVQ Level 3 Business Administration
Desirable criteria
  • RSA Word Processing Level III or equivalent

Knowledge and Experience

Essential criteria
  • Significant admin/secretarial experience working in health or equivalent environment
  • Significant experience of Word Packages including Word/Outlook/Excel/PowerPoint and Publisher
Desirable criteria
  • Experience of working with people experience mental health issues

Skills

Essential criteria
  • Excellent written and verbal communication skills
  • Audio Typing skills
Desirable criteria
  • Experience of dealing with a range of disciplines and agencies

Personal Qualities

Essential criteria
  • Adaptability/flexibility and ability to cope with change
Desirable criteria
  • To be empathetic to clients needs and communication barriers

Employer certification / accreditation badges

We are a Living Wage EmployerPositive about disabled peopleDefence Employer Recognition Scheme (ERS) - BronzeStonewall Health ChampionsDisability confident employerArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Sharon Walters
Job title
Support Service Manager
Email address
[email protected]
Telephone number
07985883481
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