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Job summary

Main area
Band 3 Receptionist/Administrator - part-time
Grade
Band 3
Contract
Fixed term: 10 months (Contract ends 4th May 2026)
Hours
Part time - 22.5 hours per week (Monday to Wednesday, 9am-5pm)
Job ref
436-7317576
Employer
Birmingham and Solihull Mental Health NHS Foundation Trust
Employer type
NHS
Site
Zinnia Centre
Town
Spark Hill
Salary
£24,937 - £26,598 per annum pro rata
Salary period
Yearly
Closing
17/08/2025 23:59
Interview date
01/09/2025

Employer heading

Birmingham and Solihull Mental Health NHS Foundation Trust logo

Band 3 Receptionist/Administrator - Zinnia

Band 3

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job overview

An exciting opportunity has arisen for a  full time experienced Receptionist/Administrator to work within the Zinnia  Community Mental Health Team.

Our CMHT's provide assessment, specialist support, treatment and care planning for service users with functional mental health problems such as depression and psychotic mental illness. The service is multidisciplinary and operates within an integrated hub alongside other services.

As receptionist/administrator you will be the first point of contact for patients/staff and visitors to the building and it is essential that you present in a friendly and approachable manner.

Main duties of the job

The post holder will undertake a wide range of reception and administrative duties. These will include the monitoring, recording and booking of appointments and managing a busy telephone line, the receiving of all incoming mail and ensuring action is taken appropriately, processing clinical letters and other correspondence.

You will work in conjunction with other team members; ensuring administrative support is available to all members of the Hub. This will include liaison with multi-disciplinary team members, other health professionals, GP’s, social workers, service users, and other appropriate agencies.

It is essential that applicants are able to work on their own initiative, demonstrate effective organisational and administrative skills, have the ability to prioritise their workload and work under pressure in a busy environment and can process enquiries in a confidential and timely manner.

Working for our organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust.  Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.  We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.  If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed job description and main responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person specification

Qualifications

Essential criteria
  • NVQ Level II Receptionist or Admin qualification or RSA II in relevant admin subject, or equivalent or working towards
  • GCSE English or equivalent
Desirable criteria
  • RSA II Typing

Experience

Essential criteria
  • Experience in dealing with a range of disciplines in healthcare and sensitive situations
  • Experience in a customer focussed environment
Desirable criteria
  • Experience of working in a healthcare client faced organisation

Skills

Essential criteria
  • Up-to-date working knowledge of all Microsoft packages
  • Relevant experience of working in a healthcare setting
Desirable criteria
  • Working knowledge of RiO

Employer certification / accreditation badges

We are a Living Wage EmployerPositive about disabled peopleDefence Employer Recognition Scheme (ERS) - BronzeStonewall Health ChampionsDisability confident employerArmed Forces Covenant

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Julie Barrett
Job title
East Hub Admin Lead
Email address
[email protected]
Telephone number
07383695650
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