Detailed job description and main responsibilities

Communication and Relationships

·         Encourage department staff to maximise cost effectiveness where there are conflicting priorities, using standard operating procedures.

·         Liaises with suppliers regarding delivery commitments/returns and consignment changes.

·         Liaise with Inventory management Team regarding orders, deliveries, and returns.

·         Liaise with General Office, Theatre Sisters, company reps and external hospitals to arrange short term borrowing and loaning of consumables.

·         Regular contact and collaboration with Theatre Team Leaders and Theatre Manager.

·         Attend relevant meetings in relation to Stores and Procurement.

·         Update and Reviewing Implant Room Procedures.

·         Liaise with relevant stakeholders, including EBME, Skanska, General Office, Housekeeping, IT Services, Procurement, Sterile Services, Clinicians and Senior Management.

Responsibility for Patient/Client Care

·         Incidental contact when working in departmental areas.

Responsibility for Policy/Service Development

·         Implements policies for own work area and proposes policy or service changes which impact own area of activity.

·         Comments on changes to policies in own sphere of work.

Responsibility for Financial and Physical Resources

·         Maintain stock control and ensure security of stock where appropriate.

·         Maintains stock at agreed levels.

Responsibility for Information Resources

·         Data entry, text processing, storage of data especially for loan equipment and implants record.

·         Theatre Stores receipting/returns/materials management data on computerised systems, files data.

·         Undertake projects within Theatre Stores in collaboration and approval of Theatre Manager.

·         Maintain databases relating to historic stock movements.

Responsibility for Research and Development

·         Participates in formal audits of own areas.

SECTION 2- KNOWLEDGE AND SKILLS

·         Understanding of a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge. This is normally acquired through formal training or equivalent experience. 

·         Knowledge of clinical procedures, stores processes and replenishment and maintenance of stock.

·         Analysis and Judgments

·         Judgements involving a range of facts or situations, which require analysis or comparison of a range of options.

·         Analyses data regarding stock levels, orders, deliveries, receipts, or dates.

Planning and Organisation

·         Plans, arranges, and adjusts, e.g., stock review meetings, delivery, or collections windows.

·         Responsible for own workload, with autonomy as appropriate, using specialist knowledge, skills and experience required.

·         Cross site co-ordination for urgent transfer of implants and instruments off site following standard operating procedures.

·         Co-ordinating any new stock of implants and instruments with company representatives, relevant Trust departments