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Job summary

Main area
Administration and Call Handling
Grade
Band 3
Contract
Permanent: Must be flexible to work shift patterns within the operational hours of the service
Hours
  • Full time
  • Part time
  • Flexible working
37.5 hours per week (37.5 hours per week worked across a weekly rota 24 hours per day 365 days per year)
Job ref
225-Div3-7072392
Employer
The Royal Wolverhampton NHS Trust
Employer type
NHS
Site
Technology Centre, University of Wolverhampton Science Park
Town
Wolverhampton
Salary
£24,625 - £25,674 per annum
Salary period
Yearly
Closing
14/05/2025 23:59

Employer heading

The Royal Wolverhampton NHS Trust logo

Team Leader - Care Coordination Admin

Band 3

 

 

Job overview

Care Coordination invites candidates with strong team leadership skills and with experience in administration and/or call handling to apply to join their team.  The role is for shifts to be worked across 24 hours.

The post-holder will have excellent leadership and communication skills and will be required to demonstrate a significant level of initiative in providing a support service to our nursing colleagues across a variety of teams.

You will be expected to promote a professional attitude offering an efficient and confidential service and will be liaising with a wide range of clinical staff over the telephone, face to face and via mail. You will have excellent communication skills and a flexible approach to working as part of a team focused on ensuring the needs of patients and referrers are met.

Main duties of the job

The post holder will ensure that the service is sufficiently staffed to maintain support during service operational hours, including bank holidays.

The post holder will ensure a high quality and responsive administration and call handling support to meet the needs of their service.

The post holder will work closely with other Team Leaders, Team Coordinator and/or Service Support Manager to ensure consistency of services, processes and best practice across the Adult Community Services Group.

The post holder will monitor data to ensure timeliness of input of national and contract data, whilst ensuring data quality targets for demographic collection are met.

Working for our organisation

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve.  We are building a workforce that can help us to fulfil our values, improve quality of care for patients, and solve the health care problems of tomorrow. We’re passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as “Good” by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Detailed job description and main responsibilities

Communication: The post holder will ensure a strong and robust communication process between all colleagues within the service.  They will provide leadership  to the team to ensure there is an efficient and confidential message handling service.

ICT: The post holder will have an enhanced knowledge of software programmes used within the service. They will provide training and support to staff in use of systems, and support colleagues in resolution and troubleshooting of minor iT issues.  

Governance: The post holder will audit staff performance levels, challenging working practices to improve administrative functions and processes.  They will monitor, manage and investigate incident reporting ensuring all Trust policies and procedures are adhered to.

Staffing:  The post holder will develop and promote a positive culture within the Directorate to enable continuous quality and service improvement in line with the Group and organisation objectives.

Person specification

Qualifications

Essential criteria
  • 5 A-C GCSEs or equivalent and/or NVQ level 3
  • Demonstrable IT competence, including advanced knowledge of excel spreadsheets
Desirable criteria
  • Equivalent Experience

Skills

Essential criteria
  • Excellent Communication Skills - both verbal and written
  • Staff management, including the ability to delegate
  • Understanding Confidentiality and General Data Protection Regulations
  • Ability to exercise Initiative

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyAge positiveCare quality commission - GoodArmed Forces Covenant Gold AwardDisability confident employerNursing Times Workforce Summit & Awards WinnerStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Amelia Miller
Job title
Service Support Manager
Email address
[email protected]
Telephone number
07917 919734
Additional information

Alternatively, please contact Service Delivery Manager Ty Salmon on 07407 823364 or via email on [email protected].

Additional contact number - 01902 443322.

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