Job summary
- Main area
- Pharmacy Administrator Clinical Trials
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 339-CCS9185-LMH-A
- Employer
- North Bristol NHS Trust
- Employer type
- NHS
- Site
- Southmead Hospital
- Town
- Bristol
- Salary
- £25,760 - £27,476 per annum, pro rata
- Salary period
- Yearly
- Closing
- 23/04/2026 23:59
Employer heading
Pharmacy Clinical Trials Administrator
Band 3
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Job overview
Every patient has the right to participate in research. At North Bristol NHS Trust we aim to give patients the opportunity to take part in research and contribute to the future of medical care.
Come and develop your career as part of the specialist pharmacy team providing a clinical trials service within one of the most technologically advanced, state-of-the-art teaching hospitals in Europe … all set within a cultural and thriving modern city in a beautiful part of the country.
We are seeking an administrator with the drive, motivation and enthusiasm to be part of a dynamic team responsible for the delivery of a specialist hospital pharmacy clinical trials service.
Administration support will include the completion of all relevant trial documentation, file maintenance, data collection and entry, stock control, controlled temperature monitoring and diary management. The current overall research portfolio consists of approximately 120 open clinical trials, including commercial and non-commercial.
You must have robust interpersonal and communication skills to engage and build a working relationship with others. You will work closely with the NBT Pharmacy Clinical Trials team, the Trust Research & Development team, research staff and trial investigators.
To understand more about what it's like to work in Pharmacy - check out this video
Previous applicants for this post need not apply
Main duties of the job
The post holder will join the specialist pharmacy team responsible for delivering all aspects of pharmaceutical research in accordance with EU legislation, Good Clinical Practice (ICH GCP), Good Manufacturing Practice (EU GMP) and all other relevant medicines regulations and ethical requirements.
The post holder will provide administrative support to the Pharmacy Clinical Trials team, to include:
- Completion of all relevant trial documentation
- File maintenance and archiving of trial documentation
- Data collection and entry
- Stock control and dispensing of clinical trial material
- Controlled temperature monitoring
- Diary management/raising awareness to key scheduled dates, meetings and deadlines
To support the Pharmacy Clinical Trials team through liaison with colleagues within the Pharmacy department, members of the NBT Research & Development team, research teams and sponsors and/or their representatives.
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed job description and main responsibilities
Please refer to the Job Description and Person Specification documents available to download below for further information.
Person specification
Education/Training/Qualifications
Essential criteria
- NVQ Level 2 in Pharmacy Services or a recognised equivalent qualification
Desirable criteria
- Valid ICH Good Clinical Practice (GCP) certification (awarded within past 3 years)
Work Experience
Essential criteria
- Recent experience working as an administrator
- Experience of working to procedures, protocols and systematic work practices with very high degrees of accuracy
Desirable criteria
- Previous employment in a hospital or community pharmacy
- Experience working in a dispensary and dispensing medications
- Experience with dispensing a variety of clinical trial prescriptions
Knowledge/Skills/Abilities
Essential criteria
- Ability to work systematically and methodically with a very high degree of accuracy
- Able to maintain accurate record keeping
- Communicates effectively in English
- Able to work closely with other teams in a multidisciplinary setting
- Standard IT competencies in Microsoft Outlook, Word and Excel or equivalent software applications
Desirable criteria
- Able to demonstrate a broad knowledge and clear understanding of clinical trials and Good Clinical Practice (GCP)
- Familiar with all relevant Trust and departmental policies and procedures
Personal Qualities/Special Circumstances
Essential criteria
- Able to work under own initiative as an individual and as part of a team
- Excellent interpersonal skills in order to communicate effectively with colleagues, patients/carers, ward and medical staff in written and verbal forms
- Has an adaptable and flexible approach to work
Desirable criteria
- Has excellent time management and self-management skills. Capable of prioritising effectively and achieving deadlines through robust logical planning and organisation.
- Ability to identify, troubleshoot and manage problems but also aware of own limits
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Simon Holloway
- Job title
- Team Manager
- Email address
- [email protected]
- Telephone number
- 0117 41 42315
- Additional information
Annie Chaloner (Lead Pharmacy Technician) Email: [email protected] | Tel: 0117 41 42299
If you have problems applying, contact
- Address
-
People & Transformation Division
North Bristol NHS Trust
Southmead Hospital
BS10 5NB
- Telephone
- 0117 4141151
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