Job vacancy: Invoicing Clerk, North Bristol NHS Trust, Patchway

Job summary

Main area: Invoicing
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Part time - 30 hours per week
Job ref: 339-NMSK0705-RUH-B

Employer: North Bristol NHS Trust
Employer type: NHS
Site: Bristol Centre for Enablement
Town: Patchway
Salary: £24,937 - £26,598 Pro rata
Salary period: Yearly
Closing: 14/08/2025 23:59

Invoicing Clerk

NHS AfC: Band 3

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Detailed job description and main responsibilities

This is an essential role in supporting the Bristol Centre for Enablement by ensuring an on time, accurate purchasing support and invoicing for the 6 services delivered at BCE. The services provide and maintain equipment (medical devices) for patients in the community in Bristol and across the Southwest of England. These are high-cost devices, and you will contribute to close financial control, efficient use of resources and help identify improvement opportunities. You will work closely with clinical teams, administrative and finance colleagues and suppliers, to maintain timely, smooth and reliable invoice processing and income recovery services.

Main responsibilities include:

· Raise and issue invoices for services and equipment provided to NHS commissioners, external providers, and private individuals

· Process and validate incoming supplier invoices against service usage and purchase orders

· Liaise with clinical and operational teams to ensure billing reflects accurate service delivery

· Track, reconcile, and record invoicing activity using Trust-approved systems

· Follow up on outstanding payments and respond to invoice queries

· Maintain accurate, secure records in line with Trust Standard Financial Instructions (SFIs), policies and data protection regulations.

· Support reporting tasks related to service activity, costs, and income

Contribute to process improvements within the wider administration and business support functions

Person specification

Education

Essential criteria

GCSE at grade C/4 or above to include maths and english
Relevant administrative, finance, or business-related qualification (e.g. NVQ Level 3 or equivalent experience)
Proven ability to handle invoicing, data entry, or financial reconciliation tasks
Effective verbal and written communication skills, with the ability to liaise professionally with staff at all levels

Desirable criteria

Evidence of continued professional development (CPD) relevant to role

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.