Job summary
- Main area
- Obstetrics and Gynaecology
- Grade
- Band 4
- Contract
- 12 months (12 month fixed term)
- Hours
- Full time
- Part time
- Job share
- Job ref
- 339-WC6947-LMH-A
- Employer
- Bristol NHS Foundation Trust (BFT)
- Employer type
- NHS
- Site
- Southmead Hospital
- Town
- Southmead, Bristol
- Salary
- £28,392 - £31,157 per annum (FTE) or pro-rata for part time roles
- Salary period
- Yearly
- Closing
- 26/08/2026 23:59
Employer heading
Medical Rota Coordinator
Band 4
North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1st July 2026 to become Bristol NHS Foundation Trust. This creates an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.
Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
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Job overview
The Women and Children's Division are looking for an individual with experience and knowledge of rota coordination/resource planning to take on this challenging but rewarding role. You must have excellent computer, administrative and communication skills and work well as a member of a team whilst being able to use their own initiative.
You will provide administrative support to the department managers by day to day administration and co-ordination of rotas for the department’s doctors across the Division to ensure a smooth running of activity and optimally maximising the activity which can be delivered within our services, flagging up any rota issues with managers in a prompt and timely way.
You will liaise with doctors, clinical teams, admin staff, waiting list coordinators, outpatient teams and IT as well the management team to ensure effective high quality service is provided for our patients.
Main duties of the job
· To be responsible for maintaining accurate and up to date rotas using Excel and/or rota software (ideally Medirota) for all divisional activity, including coordinating cover for theatres, clinics, wards and on-call provision, OOH work and additional activity.
· To maintain accurate spread sheets around flexible cover sessions for theatre lists and clinics.
· Agree and approve annual leave for clinical staff based on department policy and ensure accurate recording of this, escalating to General Manager appropriately
· Ensuring on call swaps and gaps are covered within the rota
· Forward planning for potential changes in rota to maximise activity delivery, typically working to 6 weeks out
· Build and apply templates for junior medical staff on rotations
· Weekly meeting with Performance and Ops manager, General Managers and College Tutors for clinic, theatre, ward and on call forward look
· Collate extras for all clinical staff monthly, liaising with medical HR and finance
· To liaise closely with department managers and follow their instruction on arranging action for cancelling clinics and theatre lists.
· To undertake training as and when necessary and to ensure awareness of and compliance with Trust policies and procedures.
Working for our organisation
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
Detailed job description and main responsibilities
For full details of the Rota Coordinator role, please see the job description and person specification.
Person specification
Education / Training / Qualifications
Essential criteria
- Good general education including GSCE in Maths or English (or equivalent)
- Advanced keyboard and computer skills (Microsoft office)
- Confident user of Excel and Word.
Desirable criteria
- Patient Administration System (PAS) training
- Previous experience of using Medirota rota management software
Work experience
Essential criteria
- Previous experience in managing rotas
- Experience of working under pressure
- Experience of working as part of a team in a multi-disciplinary environment
- Excellent written/verbal communication skills
- Excellent customer care skills
Desirable criteria
- Experience of working in the NHS or similar organisation
Knowledge / SKills
Essential criteria
- Ability to work using own initiative with excellent organisational skills and meticulous attention to detail
- The ability to work under pressure, within a stressful environment, prioritise own workload and work to tight deadlines
- Ability to exercise judgement and take responsibility for actions
- Able to promote good working relationships amongst team, colleagues and clinical staff
- Willingness and ability to learn new IT skills and technology
Personal qualities
Essential criteria
- Confident and sympathetic when dealing with patients/staff
- Ability to be calm and professional when working under pressure
- Confident to discuss staff shortages and rota issues with all medical teams, often going to ward, clinic and theatre areas to come up with solutions
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Louise Wallace
- Job title
- General Manager
- Email address
- [email protected]
- Telephone number
- 0117 414 6315
If you have problems applying, contact
- Address
-
People & Transformation Division
North Bristol NHS Trust
Southmead Hospital
BS10 5NB
- Telephone
- 0117 4141151
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