Job overview

An exciting opportunity has arisen for an experienced part‑time Senior Medical Secretary to lead the administrative support team within the Respiratory Service at Stoke Mandeville Hospital.

The successful candidate will provide a comprehensive medical secretarial and administrative service to the department, working in strict accordance with GDPR and Trust confidentiality guidelines. They will ensure all tasks are completed efficiently, accurately, and within agreed timeframes.

The role includes delivering a full and high‑quality medical secretarial service, such as timely audio typing of clinic letters and documents, organising group clinic sessions, and providing general administrative support for the department. Duties may involve correcting grammar, interpreting varied pronunciations, and accurately transcribing handwritten clinical notes containing advanced medical terminology.

Main duties of the job

• Deliver a full, high‑quality medical secretarial service, including timely audio typing of clinic letters, reports, and other clinical documentation

• Organise clinic sessions and provide general administrative support for the department.

• Accurately transcribe handwritten clinical notes and audio dictation, including advanced medical terminology, ensuring correct grammar, clarity, and consistency.

• Act as the first point of contact for the department, handling enquiries professionally and resolving or delegating queries appropriately to other team members.

• Manage the day‑to‑day running of the office, ensuring effective prioritisation of workload to meet deadlines and maintain the smooth flow of correspondence.

• Ensure the timely production and distribution of outpatient letters, clinic results, and all other departmental correspondence in line with Trust standards.

• Manage a team of medical administrative staff.

Working for our organisation

 Listen to why colleagues think we are a great place to work! - BHT - A great place to work (buckshealthcare.nhs.uk)

 What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.  
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

 Why work for us?

• We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.
• A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

 What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our care values are collaborate, aspire, respect and enable.