Job overview

An exciting opportunity has arisen for a full time Facilities Services Assistant post.  This role is to provide a professional and courteous administrative and secretarial support to the management team within the Facilities Services team.

You will play a key role in the coordination and administration of the in- house services within the department.

Deputise for Office Manager, covering planned absence or when required to ensure service resilience and performance delivery is maintained. 

Manage the Trust courtesy buses, staff and processes.

Act on own initiative to resolve problems and take appropriate action.  Good organisational skills are essential to manage own workload whilst prioritising office duties within an extremely busy environment.  

Use a wide range of effective communication skills modifying and adapting to a range of situations – including the use of persuasion and tact.

Main duties of the job

Providing support to the management of the Trusts courtesy buses, looking at routes, timetables and resources to ensure the smooth operation of this vital service for patients.

Responsible for developing effective and efficient practices, being able to proactively delegate tasks, be accountable and responsible for meeting strict deadlines.  

Responsible for maintaining, monitoring, and inputting orders and invoices onto the Trust’s financial data base, (Oracle) ensuring accuracy, tracking & filing of invoices, creating purchase orders and recharge invoices , following up on any queries ,maintaining accurate records for the contracted services.  

Responsible for the provision of specialist contract administration to support the specialist areas. This may take the form of updating and working with the Procurement Department on contract wording; manage the logistical process of tendering services.  

Responsible for the auditing of performance data, in relation to identified key performance indicators.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.