Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 22.5 hours per week (Hybrid Working)
- Job ref
- 310-CORP-8128552
- Employer
- Cambridgeshire and Peterborough NHS Foundation Trust
- Employer type
- NHS
- Site
- Trust HQ
- Town
- Cambridge
- Salary
- £25,760 - £27,476 per annum pro rata
- Salary period
- Yearly
- Closing
- 26/08/2026 23:59
Employer heading
Undergraduate Medical Education Administrator
Band 3
Job overview
We are looking for an organised, proactive and approachable Undergraduate Medical Education Administrator to join our Medical Services team. This is an excellent opportunity for someone with strong administrative skills who enjoys working with a range of people and supporting high-quality education and training within an NHS environment.
This role would suit someone who is confident in managing competing priorities, has excellent communication and organisational skills, and is able to provide a professional and responsive service to students, educators and internal colleagues.
Main duties of the job
To provide dedicated administrative support for undergraduate medical education within CPFT, with a primary focus on coordinating psychiatry placements, teaching programmes, and student experience.
The post holder will act as the main point of contact for undergraduate medical students and the Clinical School, supporting the planning, delivery and evaluation of placements and teaching sessions, and ensuring students are able to meet their curriculum requirements.
The role will involve close liaison with consultants, clinical teams and teaching faculty to coordinate placements, manage timetables, support teaching delivery, and oversee key administrative processes such as student assessments, onboarding and finance claims.
During periods where undergraduate activity is reduced, the post holder will contribute flexibly to the wider work of the Medical Education Team, including support for postgraduate education, induction programmes and general administrative functions.
Working for our organisation
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead fulfilling lives.
Our clinical teams deliver a wide range of NHS services across inpatient, primary care and community settings, including children’s, adult and older people’s mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, and research and development.
To achieve our goals, we recruit high calibre candidates who share our vision and values. As an equal opportunities’ employer, we welcome applications from all sections of the community, particularly under represented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
All appointments for new employees to CPFT are subject to the successful completion of a probationary period.
Please note we reserve the right to close adverts early should we receive sufficient applications.
Regrettably, we cannot offer sponsorship for all roles. If you apply for a post that does not attract sponsorship, your application will be withdrawn from the process.
For further information on CPFT, please visit our website at https://www.cpft.nhs.uk
Detailed job description and main responsibilities
Please refer to the attached job description and person specification for full details of responsibilities.
• Serve as a primary point of contact within the Medical Education Department, acting as a key liaison between CPFT, the Clinical School, consultants and undergraduate students.
• Provide comprehensive administrative support across undergraduate (primary focus) and postgraduate medical education activities, including responding to queries,
arranging meetings, booking rooms and coordinating teaching sessions.
• Support the Medical Education Coordinator with Resident Doctor induction and wider Medical Education activities as required.
• Coordinate undergraduate psychiatry placements, including developing and disseminating timetables and placement allocations, liaising with consultants to establish availability, and organising suitable clinical learning opportunities.
• Coordinate clinic schedules and allocate students to appropriate clinical sessions, including CAMHS and Drug & Alcohol services.
• Act as the main administrative contact for undergraduate students during placements, supporting their experience and monitoring completion of requirements, including chasing signoffs and case documentation.
• Provide administrative support for undergraduate teaching programmes, including lived experience and communication skills sessions, liaising with tutors, actors and individuals with lived experience, and managing session allocation and room bookings.
• Support student onboarding processes, including facilitating access to CPFT IT systems, SystmOne (S1) and Smartcard IDs in collaboration with the Clinical School and relevant teams.
• Process student and lived experience tutor expense claims (e.g. travel) and maintain accurate financial records.
• Collate student assessment outcomes and upload results to university systems in line with required processes and deadlines.
Person specification
Qualifications
Essential criteria
- GCSE English Language and GCSE Mathematics or equivalent
- NVQ Level 2 in Business Administration or equivalent
Desirable criteria
- NVQ Level 3 in Business Administration or equivalent
Experience
Essential criteria
- General administration experience
- Excellent word processing skills including knowledge of Microsoft packages, particularly Word, Excel and Access packages
Desirable criteria
- Work experience within the NHS
- Demonstrable office administration experience
Employer certification / accreditation badges
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Documents to download
Further details / informal visits contact
- Name
- Thirza Pieters
- Job title
- Director of Medical Education
- Email address
- [email protected]
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