Job vacancy: Trust Secretary, Cambridgeshire and Peterborough NHS Foundation Trust, Cambridge

Job summary

Main area: Trust Secretary
Grade: Band 8c
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 310-MCORP-7320831

Employer: Cambridgeshire and Peterborough NHS Foundation Trust
Employer type: NHS
Site: Elizabeth House
Town: Cambridge
Salary: £74,290 - £85,601 per annum pro rata
Salary period: Yearly
Closing: 20/07/2025 23:59

Trust Secretary

Band 8c

Detailed job description and main responsibilities

Please refer to the attached job description and person specification for full details of responsibilities.

1. Ensure that the Trust complies with its constitution and standing orders, that these documents remain up to date and fit for purpose, and requirements are incorporated into Trust procedures.

2. Make available corporate documents including declarations of interest, etc to ensure these are up to date for public inspection or scrutiny.

3. Manage the preparation, and presentation of the annual report and annual accounts, in line with statutory requirements.

4. Ensure that arrangements are in place for the safe custody and application of the Trust seal and maintain a register of its use.

5. Maintain the Trust’s Gifts and Hospitality register and ensure all staff are aware of their obligations and that appropriate policies and procedures are in place.

6. Advise the Board of Directors and Council of Governors on corporate governance matters.

7. Lead the Trust’s Board of Directors performance evaluation on an annual basis, facilitating the development of areas for action and improvement.

8. Lead the internal preparation for the Trust’s Well Led Governance review to ensure best practice and compliance is evident.

9. Ensure good information flows within the board and its committees, and Executives, Non-Executives and Council of Governors.

10. Monitor the relationship between the Board of Directors and the Council of Governors and ensure the legal duties of the Trust to consult governors are working effectively.

11. Devise, develop and update effective systems and reporting of the Board Assurance Framework using latest best practice guidance.

Person specification

Education / Qualifications

Essential criteria

Educated to degree level or equivalent professional experience.
Completed or currently undertaking ICSA qualification or equivalent.

Desirable criteria

Project Management qualification.

Experience

Essential criteria

Experience of engaging with Trust stakeholders including Council of Governors and Trust membership.
Experience in the Trust/ Company Secretary role.
Knowledge and experience of risk assurance mechanisms.
Experience at working at Board level.

Skills & Abilities

Essential criteria

Excellent presentation and analytical skills, including an ability to produce concise accurate reports.
Effective problem solving and decision making.
Excellent interpersonal skills for managing a wide range of relationships.

Knowledge & Understanding

Essential criteria

Knowledge of regularity matters, NHS compliance and corporate governance.
A comprehensive understanding of relevant associated corporate governance legislation e.g FPP regulations.
Up to date knowledge of the NHS and partner agencies.

Other

Essential criteria

Cope and function effectively when working in a pressurised environment and with constant interruptions; able to cope with fluctuating levels of work and manage day-to-day pressures.
Resourceful and able to form and act on own judgement.
Use skills, experience and personal judgement to ‘spot’ opportunities where different ways of working may be more effective.

Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.

We are a health and social care organisation, offering a wide range of services, including:

Integrated physical and mental health services for adults and older people;
Specialist mental health and learning disability services;
Children and young people’s mental health services;
Children’s community services in Peterborough;
Social care;
Ground-breaking research

We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit https://www.cpft.nhs.uk/equalityanddiversity.

CPFT is looking to build upon its pool of temporary workers with Temporary Staffing Services (TSS). You will be asked at interview if you would be willing to register with TSS. This is an excellent opportunity for those looking to take on additional hours that are flexible around your personal circumstances.

Please be advised that in line with the WHO Health Workforce Support and Safeguards List, 2020 Cambridgeshire and Peterborough NHS Foundation Trust currently are unable to accept applications from overseas candidates whose country of residence is classed as a ‘Red List’ country.

Applicants who require entry into the UK will be required to provide a valid police certificate from the relevant authority from each country (except the UK) where the applicant has been present for 12 months or more, 10 years before the date of visa application, while aged 18 or over.

If you are successful at interview you will be subject to pre-employment checks, including a DBS (if appropriate), references and Occupational Health. To ensure a smooth process please bring all identity documents to your interview. A list of required identity documents will be attached to your interview invitation.

All communications will be sent to you via TRAC Systems. By applying for this post you are agreeing to CPFT transferring the information contained in this application to TRAC. If you are made an offer, information will also be transferred into the national NHS Electronic Staff Records system.