Job overview

The location of this job is primarily in Ely but occasional travel to Wisbech will be required. This is an on site position.

The Community Diagnostic Centre Management Administrator will act as a key assistant to the Service Manager and wider management team, ensuring the smooth running of day-to-day operations. This is a highly proactive role requiring initiative, discretion, and excellent organisational skills.

You will anticipate needs, manage priorities, and serve as the first point of contact for internal and external stakeholders, enabling the management team to focus on strategic delivery.

Main duties of the job

To support the CDC management team and to provide a full, high quality administrative service.

To deal with enquiries virtually, in person via telephone and email. To become the link for general queries received from various sources relating to CDC. Direct general enquiries to the relevant member of the team if necessary and provide a record of progress.

Highly effective communication skills, including persuading and motivating. Ability to manage and analyse data, and present in a report format.

To manage Outlook in-boxes and reply on behalf of senior managers in their absence.

You will be expected to work independently, anticipate issues, and propose solutions without needing day-to-day direction

To act as ‘first point of contact’ for staff and external parties who are contacting senior managers.

To provide a range of documents e.g. letters, spreadsheets, posters, using relevant software packages (Word, Excel, and PowerPoint).

To co-ordinate the CDC management team meetings – book any meeting rooms, sending out agendas, taking accurate formal and informal minutes or action notes in often highly complex meetings, distributing minutes and action logs in the required time frame, and following up outstanding actions.

To ensure agreed actions at meetings are delivered to agreed timescales, escalating or put in place mitigations if actions are not achieved by deadlines.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.