Job summary
- Main area
- Gynaecology
- Grade
- Band 4
- Contract
- Fixed term: 6 months (FTC or Secondment Opportunity)
- Hours
- Full time - 37.5 hours per week
- Job ref
- 176-M-8037381
- Employer
- North West Anglia NHS Foundation Trust
- Employer type
- NHS
- Site
- Hinchingbrooke Hospital
- Town
- Huntingdon
- Salary
- £28,392 - £31,157 per annum
- Salary period
- Yearly
- Closing
- 30/06/2026 23:59
Employer heading
Senior Medical Secretary - Huntingdon
Band 4
Job overview
We have an exciting opportunity to join the team at Hinchingbrooke Hospital as a Senior Medical Secretary.
You will provide an efficient, confidential and reliable service to the speciality team. This will include administrative and secretarial support to enable the provision of patient care and specialty services. Good communication and organisational skills are essential to provide a proficient service for the patients and clinicians.
*Please Note the advert may close sooner than the date advertised due to levels of interest, closing of the advert will happen with no notice*
Main duties of the job
-
Carry out a full range of secretarial and administrative duties to support the effective delivery of the service.
-
Act as the first point of contact for all enquiries, handling them with tact, discretion, and confidentiality; applying sound judgement and experience to assess each situation and respond appropriately.
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Line manage junior team members, supporting their development and overseeing all related matters including appraisals, sickness absence, and annual leave, while ensuring tasks are appropriately delegated.
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Undertake relevant training as required to support service developments and maintain professional competency.
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Work flexibly across specialty teams as needed, including cross-site working.
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Provide administrative support to outpatient clinics in line with the requirements of Consultants and the Administration Pathway Coordinator.
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Work collaboratively with the Administration Pathway Coordinator, Service Manager, and Clinical Lead to ensure the smooth and efficient running of the service.
Working for our organisation
The gynaecology team fosters a friendly and supportive working environment, encouraging personal development and promoting a culture of mutual respect.
Detailed job description and main responsibilities
Please see attached job description which gives full details of the role. Alternatively call to arrange an informal visit to meet the team.
Person specification
Education/Knowledge & Qualifications
Essential criteria
- Educated to A level or equivalent. A good general education and good command of English.
- Knowledge of the Data Protection Act.
- Ability to maintain a clinical database system
- Knowledge of Microsoft systems
Experience
Essential criteria
- Previous experience in the co-ordination/supervision in an administrative environment.
- Experience of working with the public / dealing with conflict
Desirable criteria
- Experience of NHS IT systems (ICE, pathology and local departmental systems).
- Co-ordination of a clinical department
Communication
Essential criteria
- Excellent oral and written communication skills
Skills
Essential criteria
- Ability to assess and prioritise work - organisational skills
- Interpersonal & communication skills
- Working to tight deadlines
- Time management skills
- Excellent oral and written communication skills
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Carolann Anderson
- Job title
- Administration & Pathway Coordinator
- Email address
- [email protected]
- Telephone number
- 07534119910
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