Job overview

The post is based within the R&D Office assisting in the provision of an efficient and responsive service required to support the Research and Development Department. The post holder will undertake duties to provide efficient and comprehensive secretarial, administrative support allowing effective capacity and capability to be reviewed, communication channels to be maintained with update research activity and income is raised in a timely manner.

The post holder will develop a working knowledge of research processes and be responsible for ensuring these activities are completed in a timely and accurate fashion. 

The post holder will be someone who has excellent administrative and organisational skills, enjoys creative challenging work, has a keen eye for detail and can progress multiple tasks in a busy fast-paced office environment.

Main duties of the job

Please see JD for comprehensive list.

 Planning and Organisational

• Organise meeting rooms, preparation and circulation of agendas, minutes and any supporting documentation
• Assist with tasks associated with  new post holders under direction of line manager
• Maintain appropriate training records using the EDGE system

Communication responsibilities

• Monitor inboxes, and social media channels responding to enquiries and escalating when appropriate.
• Help prepare e-bulletins, ensuring accurate copy, consistent format and timely distribution.

Service and Policy Development

• Support the Governance Team in providing advise on R&D Approval checks research amendments for all studies requesting access to Trust patients, staff or premises compliance policies and guidance

Financial responsibilities

• Raise invoices where appropriate, review of relevant credit memo requests
  
• Take responsibility of the departments finance mailbox and escalating where necessary
• Raising purchase orders- items to support events, campaigns and appeals. Ensuring you follow the Trust values around purchasing items.

 Information Management

• Ensure confidentiality is maintained at all times
• Management of mailboxes, ensuring calendars are up to date and meetings as required. 

Working for our organisation