Job summary
- Main area
- Gynaecology
- Grade
- Band 3
- Contract
- Fixed term: 12 months (None)
- Hours
- Part time - 33.75 hours per week
- Job ref
- 176-M-8137333
- Employer
- North West Anglia NHS Foundation Trust
- Employer type
- NHS
- Site
- Peterborough City Hospital
- Town
- Peterborough
- Salary
- £25,760 - £27,476 Per annum pro rata
- Salary period
- Yearly
- Closing
- 24/09/2026 23:59
Employer heading
Colposcopy Secretary
Band 3
Job overview
An exciting opportunity has arisen to join the Colposcopy Administration Team at Peterborough City Hospital on a fixed-term basis to provide maternity leave cover.
The successful candidate will play a key role in supporting the smooth running of the Colposcopy Service by providing comprehensive administrative support to the Consultant Colposcopists and Nurse Colposcopists. Working as part of a dedicated team, you will be responsible for coordinating patient pathways, managing appointments, maintaining accurate records, and ensuring effective communication between patients and clinical staff.
This role requires excellent organisational and communication skills, attention to detail, and the ability to work efficiently in a busy healthcare environment while delivering a high standard of patient-focused service.
Main duties of the job
Key responsibilities include:
- Providing administrative support to the Colposcopy clinical team.
- Managing patient appointments, correspondence, and clinic schedules.
- Maintaining accurate patient records and data systems.
- Communicating effectively with patients, clinicians, and multidisciplinary teams.
- Supporting the delivery of a high-quality, efficient, and compassionate service.
Working for our organisation
Priority will be given to colleagues identified as at risk through the Trust’s redeployment process.
Detailed job description and main responsibilities
The post holder will be responsible for managing and coordinating the Colposcopy patient pathway, ensuring patients progress through referral, diagnosis, treatment and discharge within national waiting time targets. This includes tracking patients, managing appointments, maintaining failsafe systems, communicating results, responding to patient and GP enquiries, and proactively identifying and resolving pathway delays.
The role also provides administrative support to the Colposcopy Multidisciplinary Team (MDT), including attending meetings, preparing patient lists, ensuring clinical information is available, recording outcomes, and maintaining MDT trackers to support timely clinical decision-making.
In addition, the post holder will be responsible for accurate data collection, analysis and reporting. This includes maintaining local and national databases.
Person specification
Education and Qualifications
Essential criteria
- Good general level of education to GSCE or equivalent Maths and English Literature
Desirable criteria
- Previous medical secretarial experience
- NVQ III Business & Administration
Experience
Essential criteria
- Previous Administration experience
- Experience of working with the public and/or professionals
- MS Office, Word, Excel, and Outlook
Desirable criteria
- Experience of working in the NHS and understanding of medical terminology
- Experience of using NWAFT IT systems
Knowledge
Essential criteria
- Knowledge /understanding of the Data Protection Act
- Ability to facilitate change within the work area
Desirable criteria
- Understanding and working practice of NHS performance targets including 18-week referral to treatment times
Key skills
Essential criteria
- Can demonstrate good standards of written and verbal communication
- Ability to adhere to policies and procedures
- Ability to prioritise workload and work under pressure to ensure deadlines are achieved
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Carolann Anderson
- Job title
- Administration & Pathway Coordinator
- Email address
- [email protected]
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