Detailed job description and main responsibilities

Management Accounting

To raise any invoices attributable to the assigned Business Unit(s).

To assist the Business Unit(s) in achieving its Better Payment Policy (BPP) targets, by reviewing reports and liaising with authorisers/suppliers to resolve any issues on a weekly basis.

To calculate and enter transactions in the general ledger as required.

To undertake complex analysis of and provide commentary on the Business Unit(s) assigned to him/her in accordance with the monthly timetable.

To assist in ensuring the Business Unit(s) meets its budget review compliance target by liaising with budget managers on a monthly basis.

To prepare internal recharges for the usage of temporary staff and other costs to be shared across Business Units.

To assist in preparation of returns to external bodies as required for review by the Finance Business Partner/Deputy Business Partner.

To assist in the production of accurate financial reports under the guidance of the Finance Business Partner/Deputy Business Partner for the Business Unit(s) assigned to him/her in accordance with the monthly timetable.

To assist in preparation of the annual budget and forecasts for the assigned Business Unit(s) in accordance with the departmental framework and timetable.

To advise and provide support to staff within the Business Unit(s) when required to ensure that the Business Unit’s financial affairs are conducted in accordance with the Trust’s prevailing financial procedures and controls which are in operation

Financial Accounting

To maintain financial controls including the Authorised Signatory Database and accounting hierarchy.

To issue budget statements to Budget Managers across the organisation in accordance with the monthly timetable.

To reconcile and clear suspense accounts in liaison with management accounting in line with monthly reporting timetables.

To liaise with payroll in order to identify salary overpayments and take appropriate action to ensure that monies are recovered in line with the Trust policy.
To deal with overpayments queries (which may be complex), investigating and providing advice to staff in order to facilitate payment.

To administer the financial arrangements of the Trust’s car leasing, including preparation of P3’s and coding of lease invoices.

To reconcile the Trust’s balance sheet accounts for salary deductions 

To calculate and enter transactions in the general ledger as required.

People Management

Maintaining own professional development and requirement to take part in appraisal and KSF process 

Research & Development Activity

May be required to undertake surveys or audits, as necessary to own work; may occasionally participate in R&D, clinical trials or equipment testing.

Clinical and Practice Governance

Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act.

Any data that is taken/shared as part of a phone call or transported, faxed, or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies.  

The post holder must adhere to the Trust risk assessment and risk management processes

The post holder must adhere to infection control policies and procedures

It is a condition of your employment that you are currently registered with your professional body, and it is your responsibility to maintain your professional registration.

Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust.

The post holder must participate in clinical and safeguarding audits as required

The post holder is required to participate in relevant emergency preparedness process for their team.

General

Safeguarding people responsibility

Safeguarding children and adults at risk of abuse or neglect is a collective responsibility.

There is an expectation that all staff develop and maintain their role relevant safeguarding people competencies and comply with local safeguarding partnerships practice. Alongside this employee who are registrants are reminded of their professional duty of care.

Safeguarding means protecting a citizen’s health, wellbeing, and human rights; enabling them to live free from harm, abuse, and neglect. It is an integral part of providing high-quality health care.

Those most in need of protection include:
•    Children and young people
•    Adults at risk, such as those receiving care in their own home, people with physical, sensory, and mental impairments, and those with learning disabilities.

The post holder must at all times carry out their duties with regard to Cambridgeshire Community Services NHS Trust Workforce Diversity and Inclusion Policy.

To be aware of the responsibilities of all employees to maintain a safe and healthy environment for patients, visitors, and staff.

All post holders must adhere to the code of conduct on confidentiality and be aware of and adhere to all Trust policies and procedures.

This job description is intended only as a guide to the range of duties involved. The post holder will need to be flexible and adaptable in order to respond to other duties that may be required from time to time and the changes and developments within the Trust.