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Job summary

Main area
Administrative and Clerical
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday 09:00 to 17:00 with 30 mins unpaid lunch break.)
Job ref
028-AC159-0826
Employer
Public Health Wales NHS Trust
Employer type
NHS
Site
Breast Test Wales
Town
Abertawe
Salary
£32,557 - £39,631 per annum
Salary period
Yearly
Closing
20/08/2026 23:59

Employer heading

Public Health Wales NHS Trust logo

Screening Pathway Co-ordinator

Band 5

 

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

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Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.


Important Note for vacancies offered on a fixed-term or secondment basis.
Individuals who hold permanent (substantive) employment within the NHS may only be appointed via secondment. Approval for a secondment must be obtained from your current line manager prior to submitting an application.


 

 

 

Job overview

Do you want to make a difference?  Here is your opportunity to be part of the Screening Pathway Administration Team at Breast Test Wales.

The role will provide an exciting opportunity to be part of a dynamic team, striving to improve patient outcomes and patient care through the delivery of high quality screening to the growing population of Wales.

This post forms part of Breast Test Wales (BTW) Programme, which aims to detect breast cancer at an early stage, thereby ensuring early treatment.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

Ensures effective and efficient day to day operation of Screening Pathway function for the programme through line management of a team of Screening Pathway Administrators responsible inviting, helpline support, result processing and pathway failsafe checks which must be done in a consistent and timely way

Responsible for the development and maintenance of detailed operating procedures as well as wider complex failsafe development through  a detailed understanding of the programme information systems and participant pathways. 

Responsible for quality assurance by delivering training, undertaking routine and ad-hoc competency assessments, audits and targeted checks to ensure staff and operating procedures are in line with programme quality standards and wider policy.   

Working for our organisation

We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. 

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales.  In a world facing complex health challenges, our work has never been so important. 

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity.  We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Detailed job description and main responsibilities

The post holder will be expected to have a detailed knowledge of the National Breast Service System (NBSS) in order to ensure participant pathways are managed in line with programme policy. 

The post holder will be responsible for maintaining and updating Standard Operating Procedures (SOPs).

 The post holder will be the lead for any project-based work as the need arises and as directed by the All Wales Screening Pathway Manager.

The post holder will be expected to liaise with a range of staff regarding information requirements for effective program delivery and performance of the screening pathway processes. 

As part of the Screening Pathway function the postholder may be asked to work across Screening Division as required, however their main base will be within Breast Test Wales, Swansea. 

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view on Trac.

Person specification

Qualifications

Essential criteria
  • Graduate or equivalent level 5 qualification in business/administration/management or ability to demonstrate experience of working at this level in relevant field.

Experience

Essential criteria
  • Experience of effective management of staff and leading a team
  • Experience of working to tight deadlines
  • Experience of working in multi-disciplinary teams
  • Understanding and applies the principles of quality assurance systems
Desirable criteria
  • Experience of working within Public Health or population-based services
  • Previous NHS experience

Skills

Essential criteria
  • Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word, Excel, PowerPoint
  • Welsh Language Skills at level 1
  • Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role
  • Ability to motivate and build effective working relationships across a broad range of disciplines.
  • Excellent inter-personal and communication skills
  • Excellent organisational skills
Desirable criteria
  • Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh

Knowledge

Essential criteria
  • Knowledge of team working and supervisory management
  • Knowledge of quality systems
Desirable criteria
  • Knowledge of population screening programmes

Other

Essential criteria
  • Ability to travel between sites in a timely manner to meet the needs of the service which may include some longer working days
  • Ability to work across screening programmes as required

Employer certification / accreditation badges

Final Gold LevelDisability confident leaderStop Smoking Wales is the NHS Smoking Cessation Service in WalesMindful employer.  Being positive about mental health.Final Gold Level WelshRefugee Employment NetworkStep into healthHappy to Talk Flexible WorkingArmed Forces CovenantStonewall Top 100 Employers in 2023Employer pledge demonstrating a commitment to change how we think and act about mental healthCore principlesPrentisiaethau Apprenticeships

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Connie Bush
Job title
Screening Centre Manager
Email address
[email protected]
Telephone number
01792453139
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