Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac 

Administrative

1. Organises own workload within agreed timetables and policies set by the Head of Cedar.
2. Deal with incoming mail, sorting, filtering and bringing it to the attention of the Head of Cedar and other staff, as appropriate.
3. Deal with incoming telephone calls in a manner which contributes to the good reputation of Cedar.
4. Report sickness and annual leave records to relevant Cedar manager.
5. Provide organisational support for meetings, including organising the venue, taking minutes, transcribing notes, preparing minutes, etc.
6. Responsible for monitoring stock levels of stationery and IT consumables and raising purchasing requisitions as necessary.
7. Support Head of Cedar in arranging procurement of other assets and supplies in accordance with C&V UHB
8. Responsible for maintaining local financial and procurement records to ensure Cedar expenditure can be monitored and invoices sent to Shared Service and Accounts Payable. This involves ordering, checking receipt of goods and invoice details prior to obtaining an authorising signature and updating budget spreadsheets.

Evaluation Programme

9. Responsible for ensuring that scientific test equipment is sent for calibration at the required intervals, as advised by Head of CEDAR, and that the calibration results are reviewed by evaluators.
10. Support Head of Cedar/academic team by being responsible on collating relevant documentation, and obtaining relevant research papers/literature from the medical library.
11. Perform specialist tasks which contribute to the preparation of Evaluation reports. This may require the post holder to: design a database and input relevant data, to prepare a draft evaluation report using data and descriptive text from a variety of sources (for evaluation report preparation).
12. Responsible for maintaining local computer records of Cedar staff time usage against evaluation projects and other activities.
13. Organise and keep under review appropriate manual and computer (Access database) filing systems for maintaining records of Cedar projects, CEDAR/Assets Evaluation reports.
14. Support Head of Cedar in formal reporting

Miscellaneous

15. Provide organisational support for various meetings, by organising the venues, preparing documents, etc.
16. Carry out all work in a manner which takes account of the safety of themselves and others and in accordance with the Cardiff and Vales UHB Health and Safety Policy.
17. Adhere at all times to the requirements for strict confidentiality and integrity of work set out in the terms and conditions of Cedar contracts and Trust employment in particular relating to contact details of NHS patients and staff.
18. Conduct all day to day work in compliance with the quality management system (ISO9001:2015) in force in the department and as required under the Medicines and Healthcare products Regulatory Agency (Department of Health) contract.
19. Contribute to the goal of continual improvement by putting forward suggestions for service development, for example by drafting office protocols.
20. Undertake other duties consistent with the nature and grade of the post.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.