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Job summary

Main area
Haematology
Grade
Band 4
Contract
Permanent
Hours
Part time - 15 hours per week
Job ref
001-AC131-0725
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
University Hospital of Wales
Town
Cardiff
Salary
£26,928 - £29,551 per annum
Salary period
Yearly
Closing
27/07/2025 23:59

Employer heading

NHS

BMT/ CAR-T Coordinator

Band 4

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

·         We are kind and caring

·         We are respectful

·         We have trust and integrity

·         We take personal responsibility

OUR REGION:

Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed


 

Job overview

Do you enjoy working in an exciting and challenging environment? Based at the University Hospital of Wales in Cardiff, we are looking for a dedicated CAR-T /BMT Coordinator to provide essential administrative support to the clinical and medical teams within South Wales Blood and Marrow Transplant Service. Please note working hours will be 9am - 5pm Monday & Tuesday.

The post holder will need to meet tight deadlines, collate data and maintain high standards relating to administrative processes. They will need to be able to work within a team effectively and efficiently, and will be required to share sensitive information with clinical teams and managers on a daily basis.

 

 

Main duties of the job

The role of the BMT and CAR-T Coordinator is to provide comprehensive administrative support to the BMT (blood and marrow transplantation) and CAR-T (chimeric antigen receptor T-cell) treatment programmes at the University Hospital of Wales. This includes patient-level and service-level coordination.

 

The successful candidate will be required to demonstrate excellent communication skills and IT ability. The post holder must be able to use their own initiative and also work efficiently as part of a multidisciplinary team. 

We are looking for individuals who share the core values of the organisation:
• We care about the people we serve and the people we work with
• We trust one another
• We respect each other
• We take personal responsibility
• We treat people with kindness
• We act with integrity

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. 

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services.   Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.

Our mission is  “Caring for People, Keeping People Well”, and our  vision is that every person’s chance of leading a healthy life should be equal.   As an organisation we are unashamedly ambitious for our population’s health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing.    We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research.   Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.    

Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions.    Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline.  Whether city life or rural living, Cardiff  and the Vale offers the best of both worlds.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Experience

Essential criteria
  • Experience working in an office environment. Experience in dealing with complex, sensitive situations, demonstrating empathy and understanding. Experience working in the NHS.
Desirable criteria
  • Experience working with external stakeholders/clients. Experience of taking formal minutes.

Skills

Essential criteria
  • Computer skills, including Microsoft Office suite, and demonstrable ability to master new applications and platforms. Recording information with a high level of accuracy. Able to plan and organise a number of complex activities involving analysis of a number of issues. Able to develop and maintain effective working relationships within the team, across the UHB, and with third parties in the interests of service delivery.
Desirable criteria
  • Use of UHB-specific computer systems including PMS, CAV Clinical Portal, and Welsh Clinical Portal. Database skills, and data analysis, interpretation and presentation skills. Able to plan and draft highly complex documents including SOPs and other controlled documents, reports, and presentations.

Special Knowledge

Essential criteria
  • Knowledge of GDPR and related data protection principles.
Desirable criteria
  • Knowledge of haematological malignancies and associated terminology.

Personal Qualities

Essential criteria
  • Able to use own initiative to manage a complex and demanding workload autonomously. Highly organised and efficient. Committed to quality of service provided.

Other

Desirable criteria
  • Welsh speaker. Ability to travel between sites in a timely manner.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Kylie Jones
Job title
Assistant Service Manager SWBMT Programme
Email address
[email protected]
Telephone number
02921845961
Additional information

Jordan Wills

Service Manager

[email protected]

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