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Job summary

Main area
Logistics, EQA
Grade
Band 5
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
001-AC266-0726
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
Weqas
Town
Cardiff
Salary
£32,557 - £39,631 per annum
Salary period
Yearly
Closing
09/08/2026 23:59

Employer heading

Cardiff and Vale University Health Board logo

Logistics Officer

Band 5

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

·         We are kind and caring

·         We are respectful

·         We have trust and integrity

·         We take personal responsibility

OUR REGION:

Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.


 

Job overview

Weqas is an External Quality Assessment (EQA) provider hosted by the Cardiff & Vale University Health Board.

Weqas runs over 40 EQA Programmes, providing performance analysis, troubleshooting advice and an educational advisory service to NHS Pathology Departments, independent healthcare laboratories, independent pharmacies, forensic pathology services, veterinary pathology laboratories, clinical trial units and diagnostic companies.

Weqas provides four distinct services:

  • External Quality Assessment for Laboratory and Point of Care Services
  • Reference Laboratory
  • Quality Control Production
  • Education and Training

We are seeking an organised, professional and adaptable individual to work with us within this busy logistics team.  

We are looking for a candidate with a problem-solving mindset and a proactive approach for resolution, with an interest in logistics within a healthcare setting.

Weqas operates out of a dedicated unit with good rail and bus links. Free parking is available directly in front of the building.

 

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

What will you be doing?

·       Providing comprehensive Logistics administrative support for the organisation.

·       Liaising with Customs clearing agents and Courier services to ensure timely delivery and receipt of Weqas products.

·       Providing timely responses to incoming correspondence and emails regarding any logistics issues.

·       Scheduling of deliveries, and maintenance of the database, for clients registered for courier bulk delivery service.

·       Taking responsibility for the timely and accurate completion of import and export customs entries and declarations in the respective IT portals.

We’re interested in people who have experience in some, or all, of the following areas:

·        An understanding of logistics operations and practices and have experience in logistic or supply chain management tasks.

·        Desirable to hold at least CILT(UK) Level 5 Professional Diploma in Logistics and Transport (IAR).

·        Strong communication skills, both written and verbal, to effectively engage with stakeholders.

·        Working knowledge of Microsoft Office suite (i.e. Word, Excel, Powerpoint, Outlook).

·        Effective time management skills to prioritize tasks and meet deadlines.

·        Willingness to learn and adapt to new procedures.

·        Working to deadlines.

·      The post holder is required to keep abreast of UK and International Customs regulations for the import and export of all Weqas products.

 

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services.   Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Informal visits are welcomed.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac 

Person specification

Qualifications

Essential criteria
  • Education to Degree level
  • Logistics / transport qualification
Desirable criteria
  • At least CILT(UK) Level 5 Professional Diploma in Logistics and Transport (IAR)

Experience and Knowledge

Desirable criteria
  • Experience working in a healthcare or laboratory environment.
  • Knowledge & experience of Customs Import and Export regulations.
  • Knowledge of delivery Incoterms.
  • Knowledge of data protection laws and compliance.
  • Knowledge of logistics best practices

Skills and Attributes

Essential criteria
  • Strong communication skills
  • Working knowledge of Microsoft Office suite
Desirable criteria
  • Organised and calm under pressure

Personal Qualities

Essential criteria
  • Attention to detail
Desirable criteria
  • Understanding of laboratory processes and terminology.

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Julie Morris
Job title
Contracts and Logistics Manager
Email address
[email protected]
Telephone number
02921 832877
Additional information

Samantha Jones, Operations Manager.

[email protected]

02921 832830

 

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