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Job summary

Main area
Medical Secretary
Grade
Band 4
Contract
Permanent
Hours
Full time - 37.5 hours per week (Monday to Friday, daytime.)
Job ref
001-AC078-0525
Employer
Cardiff and Vale University Health Board
Employer type
NHS
Site
Children's Hospital for Wales
Town
Cardiff
Salary
£26,928 - £29,551 per annum
Salary period
Yearly
Closing
22/05/2025 23:59

Employer heading

NHS

Acute Child Health Medical Secretary

Band 4

WHO WE ARE:

Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.

We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:

·         We are kind and caring

·         We are respectful

·         We have trust and integrity

·         We take personal responsibility

OUR REGION:

Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed


 

Job overview

The Child Health Department is looking to appointment an enthusiastic Medical Secretary to support the delivery of services within our department.

The successful post holder will be a highly motivated team player with previous medical terminology experience with sound secretarial and administrative skills.  Computer literacy and typing experience is essential for the role.  You will be self-motivated and organised and have a flexible approach to work.  You will have excellent verbal and written communication skills.  A clear understanding of confidentiality issues and being able to work to deadlines is also required.  The role will include general support of typing, audio typing, database work and administrative duties including cover for colleagues within the Child Health Department at times of service need.

If you are interested in joining a highly motivated team that strives to deliver a patient focused, high quality service then we would like to hear from you.

 

We are looking for individuals who share the core values of our organisation:

  • We care about the people we serve and the people we work with
  • We trust one another
  • We respect each other
  • We take personal responsibility
  • We treat people with kindness
  • We act with integrity

Main duties of the job

The main responsibility of this role is to ensure the organisation and delivery of patient’s information to a high standard and in a timely manner.

You will work closely with assigned Consultants and other Medical Staff to provide a comprehensive Medical Secretary service and support the administrative aspects of their role.

You will work as part of an integral secretarial team within a busy department.

The ability to speak Welsh is desirable for this role.  Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services.   Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.

Detailed job description and main responsibilities

You will be able to find a full Job Description and Person Specification attached within the supporting documents.

Person specification

Qualifications

Essential criteria
  • Good standard of education
  • RSA Typing/Audio Typing III or equivalent experience
  • AMSPAR Dilpoma or equivalent experience

Experience

Essential criteria
  • Significant Medical Eecretary experience
  • Good working knowledge of Microsoft Office
  • Wide understanding of medical terminology
Desirable criteria
  • Experience of working within NHS
  • Knowledge of PMS and other UHB systems

Skills

Essential criteria
  • Excellent organisational skills
  • Excellent written and oral communication skills
Desirable criteria
  • Pleasant manner

Employer certification / accreditation badges

Veteran AwareApprenticeships logoAge positiveDisability confident leaderhyderus o ran anableddAccredited Living Wage EmployerDefence Employer Recognition Scheme (ERS) - GoldArmed Forces CovenantDFN Project Search LogoStonewall Top 100 Employers in 2023Stonewall Top 100 Employers in 2023Core principles

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Name
Leeann Davies
Job title
Directorate Support Manager
Email address
[email protected]
Telephone number
029 2184 45481
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