Job overview

This post is Fixed Term or Secondment for 6 months until 31st March 2026 due to the needs of the service.

The successful candidate will provide comprehensive administrative and clerical support to the Policy & International Health Directorate.

This includes; supporting the coordination of services, such as maintenance of facilities and materials, supporting the dissemination and coordination of resources and the planning of meetings/events. 

The postholder will be required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Public Health Wales policies. 

In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.

Public Health Wales works to achieve a healthier future for the people in Wales.  If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.

IF YOU ARE INTERESTED IN APPLYING AS A SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

Main duties of the job

•    Support the coordination and dissemination of resources using systems such as WordPress
•    Process orders of resources and supplies via the procurement systems
•    Coordinate translation requests 
•    Organise and support the planning of meetings, events and conferences; including booking venues and taking formal minutes, arranging equipment, preparing papers/documentation, registering delegates and arranging refreshments
•    Organise and process hotel and travel arrangements 
•    Provide a diary management service with the ability to resolve conflicting diary appointments and schedules
•    Provide support to business and project processes
•    Managing and maintaining office systems ensuring that information is appropriately and securely stored, filed and retrievable using SharePoint
•    Good understanding and knowledge of a full range of administrative procedures and organisational procedures
•    Provide a comprehensive, accurate administrative support, including drafting standard letters, editing and formatting reports ensuring a high standard of presentation
•    Experience and knowledge in the use of MS Office Suite including, but not limited to, Word, Excel, Outlook and Teams.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations. 

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales.  In a world facing complex health challenges, our work has never been so important. 

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity.  We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

For guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/