Job vacancy: Senior Administration and Resource Officer, Public Health Wales NHS Trust, Cardiff

Job summary

Main area: Senior Administration
Grade: Band 4
Contract: 5 months (Fixed term for 5 months until 31st March 2026 due to the needs of the service)
Hours: Full time - 37.5 hours per week
Job ref: 028-AC255-1025

Employer: Public Health Wales NHS Trust
Employer type: NHS
Site: 2 Capital Quarter
Town: Cardiff
Salary: £27,898 - £30,615 per annum
Salary period: Yearly
Closing: Today at 23:59
Interview date: 03/11/2025

Senior Administration and Resource Officer

Band 4

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

To find out more visit Public Health Wales and watch this video about our Strategic Plan

Working together, with trust and respect, to make a difference

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Detailed job description and main responsibilities

As a part of the key support function within the Directorate, this role will require a flexible approach to work with the abilities to prioritise, adapt to change and be able to show positive forward thinking.

This role requires the post holder to have experience of a variety of administration systems such as (but not exclusively):

· Extensive diary management

· High level minute taking

· Active use of SharePoint records management

· Monitoring of compliance information

Please refer to Job Description/Person Specification for full details.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person specification

Qualifications

Essential criteria

The post holder will require RSA III/NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English

Desirable criteria

Advanced ECDL

Experience

Essential criteria

Demonstrable experience in an administrative role
Previous experience of working with financial systems and/or purchasing of goods or equipment
Previous experience of dealing with customers, clients and/or members of the public
Experience of project support work
Experience of communicating at all levels
Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
Experience of transcribing and minute taking
Working experience of Microsoft Office Suite

Desirable criteria

Budget monitoring
Supervisory experience
Working in an NHS environment

Skills

Essential criteria

Ability to work on own initiative and manage own workload
Advanced keyboard skills
Good communication skills
Good organisational skills

Desirable criteria

Ability to speak Welsh or willingness to learn

Knowledge

Essential criteria

Good knowledge of MS Office Suite
Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
Thorough understanding of office procedures
Working knowledge of filing/data systems including records management

Desirable criteria

Knowledge of Public Health Wales

Personal Attributes

Essential criteria

Ability to work to deadlines and under pressure
Able to work within a team
Ability to work on own initiative
Good time management
Respect confidentiality
Willingness to learn and develop skills
Flexible approach to work

Desirable criteria

Continuing Professional Development

Other

Essential criteria

Willingness and ability to travel between sites

Desirable criteria

Ability to carry resources

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job.

Using a generic application or automated AI application services, such as Lazy Apply or AI Apply, does not usually provide enough personal evidence of your skills and experience relevant to the role. This can make it difficult for us to assess your suitability and will reduce your chances of being shortlisted.

To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert, providing clear evidence and examples to demonstrate how you meet each requirement.

Visa Sponsorship Eligibility

If you require sponsorship under the Skilled Worker or Health and Care Visa routes, please ensure you self‑assess your eligibility for sponsorship for this role before applying.
Check the Skilled Worker visa guidance or Health and Care visa guidance for details on job eligibility, salary, English language, and sponsorship requirements.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy. An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.