Job summary
- Main area
- Administration
- Grade
- Band 2
- Contract
- Bank
- Hours
- Part time
- Other
- Job ref
- 120-AC183-0625
- Employer
- Velindre Cancer Centre
- Employer type
- NHS
- Site
- Velindre Cancer Centre
- Town
- Cardiff
- Salary
- £23,970 per annum pro rata
- Salary period
- Yearly
- Closing
- 07/07/2025 23:59
Employer heading
Nursing Administrator/Receptionist - BANK
Band 2
Thank you for your interest in working for Velindre Cancer Centre (VCC), which is a committed equal opportunities employer. VCC welcomes applications from people who share our vision;
Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.
our values;
- Caring
- Respectful
- Accountable
& who will complement our current experienced and specialist employees who are passionate about working in an organisation with the ambition to provide world class services & care to our patients.
VCC is an amazing place to work & develop your career. It is undertaking a 5 year transformation programme which will enable cancer services to meet the future needs of our patients across South East Wales. Not only will programme see VCC moving into a new purpose built cancer hospital, it will provide opportunities for patients to receive treatments closer to their homes. The infrastructure changes will offer our employees opportunities to work across a number of sites, in new and different ways, create development opportunities & increase flexible working practices.
VCC provides our employees with a favourable salary and reward / staff benefits & support package.
For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss it with you.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
The Bank Nursing Receptionist/Administrator role is to work as a member of the nursing administration team with a focus on inpatient and day care services.
The post holder will carry out reception, clerical and any relevant nonclinical duties which assist the nursing, medical staff and patients.
The post holder will need to be extremely flexible in this temporary bank role, as the role will involve covering different ward reception areas along with chemotherapy administration duties when there are staff shortages.
The post will also involve coordinating emergency bed management and
carrying out administration duties.
By the nature of the duties, the post holder will be required to maintain strict confidentiality and will be expected to deal with staff, patients, carers and relatives with courtesy and discretion at all times.
Main duties of the job
- To act as first point of contact for patients and relatives entering the ward.
- To provide reception and clerical support. The post holder will be required to cover administration staff in the absence of other staff.
- To be responsible for the accurate and timely filing of documents into the Medical Records when required.
- To comply with all aspects of confidentiality including the Data Protection Act and the Freedom of Information Act.
- To accurately input data on the Trust computer system for which full training will be given.
- Locate and retrieve case-notes on patients pending admission, ensuring that they are correctly tracked to the ward.
- To provide assistance with general telephone enquiries and face to face calls
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and our award-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more: https://velindre.nhs.wales/
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
An exciting opportunity has arisen for enthusiastic and motivated administrators to join our friendly Nursing Administration team in the Integrated Care Directorate at Velindre Cancer Centre on a part-time basis.
The Nursing Administrator role is to work as a member of the nursing administration team with a focus on inpatient and day care services. The post holder will carry out reception, clerical and any relevant non-clinical duties which assist the nursing, medical staff and patients.
We are therefore, seeking a skilled, reliable and highly organised individual with excellent communication and organisation skills. The post holder requires experience of Microsoft Office packages – World, Excel and PowerPoint; excellent organisational abilities and the capability to work in a confidential manner are of paramount importance in this role. The ability to communicate effectively as part of a team; to work well under pressure and to prioritise the demands in a busy environment are also essential.
The post holder will need to be extremely flexible as the role will involve covering different ward reception areas along with chemotherapy administration duties as and when required. The role will involve the postholder working days, evenings, weekends and bank holidays (on a rota basis).
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
For further details please contact: Leah Hendrie - [email protected].
Person specification
Qualifications and/or Knowledge
Essential criteria
- Good standard of education 5 GCSE’s or above or equivalent experience
- Demonstrate good knowledge of Health and Safety
- Team Player
Desirable criteria
- Appropriate NVQ in admin / Customer Care
- Audio typing & other secretarial admin qualifications.
- Willingness to undertake training required to enhance the role.
Experience
Essential criteria
- General Office Duties
- Experience of working with the Public
- Working knowledge of computer
Desirable criteria
- Previous NHS experience or dealing with the general public
- IT knowledge i.e. use of other packages and databases.
Aptitude and Abilities
Essential criteria
- Able to work with minimum supervision.
- Ability to use own initiative when appropriate.
- Good Interpersonal skills
- Good listening skills
Desirable criteria
- WPAS
- Ability to work well under pressure
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Leah Hendrie
- Job title
- Nursing Admin Manager
- Email address
- [email protected]
- Telephone number
- 02920 615888
- Additional information
Extension - 6554
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