Job vacancy: Project Administrator, Velindre Cancer Centre, Cardiff

Job summary

Main area: Administration
Grade: Band 4
Contract: 36 months (Fixed term / Secondment due to funding)
Hours: Full time - 37.5 hours per week
Job ref: 120-AC197-0925

Employer: Velindre Cancer Centre
Employer type: NHS
Site: Velindre Cancer Centre
Town: Cardiff
Salary: £27,898 - £30,615 per annum
Salary period: Yearly
Closing: 29/09/2025 23:59

Project Administrator

Band 4

Thank you for your interest in working for Velindre Cancer Centre (VCC), which is a committed equal opportunities employer. VCC welcomes applications from people who share our vision;

Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.

our values;

Caring
Respectful
Accountable

& who will complement our current experienced and specialist employees who are passionate about working in an organisation with the ambition to provide world class services & care to our patients.

VCC is an amazing place to work & develop your career. It is undertaking a 5 year transformation programme which will enable cancer services to meet the future needs of our patients across South East Wales. Not only will programme see VCC moving into a new purpose built cancer hospital, it will provide opportunities for patients to receive treatments closer to their homes. The infrastructure changes will offer our employees opportunities to work across a number of sites, in new and different ways, create development opportunities & increase flexible working practices.

VCC provides our employees with a favourable salary and reward / staff benefits & support package.

For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss it with you.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications and Knowledge

Essential criteria

Educated to Diploma Level in relevant subject or equivalent experience
Evidence of continued professional development
Knowledge of change or project management methodologies

Desirable criteria

Specialist project knowledge and experience (e.g. PRINCE 2 or equivalent project management or willing to work towards

Experience

Essential criteria

Demonstrable experience in an administrative role
Good knowledge of computer skills, and Microsoft Office Suite, with the ability to master new applications
Experience of preparing and presenting reports
Knowledge or experience of change management / project management methodologies
Demonstrable proven organisational and time management skills.
Experience of transcribing and minute taking

Desirable criteria

Budget monitoring
Experience of working at a senior administrative or project planning level within the NHS or similar organisation

Skills and Attributes

Essential criteria

Ability to communicate with managers and staff at all levels of the organisation
Ability to develop and maintain effective working relationships with Project team
Ability to work autonomously and as part of a team
Ability to manage own workload and prioritise against conflicting demands from the project to manage own workload and make informed decisions, working to tight and often changing timescales
Ability to problem solve in a project management environment

Desirable criteria

Welsh Speaker

Values

Essential criteria

Emotional resilience to respond positively in challenging circumstances
Proactive confident approach and excellent interpersonal skills
Enthusiasm and stamina to achieve goals and see things through
Flexible approach to work and able to work outside normal office hours as required
Ability to travel independently between sites and across a wide geographical area

Desirable criteria

Positive outlook on training initiatives

IMPORTANT NOTE FOR APPLICANTS:

Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application not demonstrating how you meet the essential criteria. To ensure your application meets the criteria, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.