Job vacancy: Project Administrator, Velindre University NHS Trust, Cardiff

Job summary

Main area: Project Support
Grade: Band 4
Contract: 36 months (Fixed Term)
Hours: Full time - 37.5 hours per week
Job ref: 120-AC799-0525

Employer: Velindre University NHS Trust
Employer type: NHS
Site: Velindre Cancer Centre
Town: Cardiff
Salary: £26,928 - £29,551 per annum
Salary period: Yearly
Closing: 26/05/2025 23:59

Project Administrator

Band 4

Thank you for your interest in working for Velindre University NHS Trust, which is a committed equal opportunities employer. The Trust welcomes applications from people who share our vision;

Velindre University NHS Trust will be recognised locally, nationally and internationally as a renowned organisation of excellence for patient and donor care, education and research.

our values;

Caring
Respectful
Accountable

and who will complement our current experienced and specialist employees who are passionate about working in a Trust that has the ambition to provide world class services and care to patient and donors.

Velindre University NHS Trust holds a special place at the heart of healthcare in Wales. It is also an amazing organisation to work and to develop your career. The Trust comprises of two divisions, Velindre Cancer Centre and Welsh Blood Service. The Trust also hosts on behalf of the Welsh Government and NHS Wales, NHS Wales Shared Services Partnership (NWSSP) and Health Technology Wales (HTW).

Velindre University NHS Trust provides our employees with a favourable salary and reward / staff benefits & support package.

For more information on this vacancy please contact the recruiting manager, who will be pleased to discuss their employment opportunity with you.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

The Trust also reserves the right to close a vacancy early or withdraw an advertisement at any stage of the process, to enable internal staff requiring to be redeployed in suitable roles.

Posts may be subject to a Disclosure and Barring Service (DBS) Check and Professional Registration Check.

For more information on our Trust Employee Reward and Benefit’s Package please visit the Velindre University NHS Trust website.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.

This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Please note that due to funding, this is a fixed term/secondment post for 36 months, from the date of appointment

Person specification

Qualifications and Knowledge

Essential criteria

Educated to Diploma Level in relevant subject or equivalent experience
Evidence of continued professional development
Knowledge of change or project management methodologies

Desirable criteria

Specialist project knowledge and experience (e.g. PRINCE 2 or equivalent project management or willing to work towards

Experience

Essential criteria

Demonstrable experience in an administrative role
Good knowledge of Computer skills, and Microsoft Office Suite, with the ability to master new applications
Experience of preparing and presenting reports
Experience of analysing complex information to aid decision making
Extensive experience of all office procedures, working in a busy office environment Knowledge or experience of change management / project management methodologies.
Demonstrable proven organisational and time management skills.
Experience of transcribing and minute taking

Desirable criteria

Experience of working in healthcare
Budget Monitoring
Experience of working at a senior administrative or project planning level within the NHS or similar organisation

Skills and Attributes

Essential criteria

Technically competent in the use of Microsoft software programmes with the ability to master new applications.
Ability to communicate with managers and staff at all levels of the organisation
Good communication and presentation skills
Good organisational skills
Ability to influence
Y gallu i ddatblygu a chynnal perthynas waith effeithiol gyda thîm y Prosiect
Ability to work autonomously and as part of a team
Ability to manage own workload and prioritise against conflicting demands from the project.
Ability to problem solving in a project management environment
Ability to take minutes and draft reports

Desirable criteria

Welsh Speaker

Other

Essential criteria

Emotional resilience to respond positively in challenging circumstances.
Proactive confident approach and excellent interpersonal skills.
Tenacious, demonstrates drive, enthusiasm and stamina to achieve goals and see things through
Demonstrated capabilities to manage own workload and make informed decisions, working to tight and often changing timescales
Flexible approach to work and able to work outside normal office hours as required
Ability to travel independently between sites and across a wide geographical area.
Self awareness

Desirable criteria

Positive outlook on training initiatives

It is essential that your application demonstrates how you meet the job description / person specification for this post.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.